Office Assistant IV - Grant Funded - Public Defender

Summary

This position is responsible for complex secretarial and clerical duties to support the Immigration Department of the Bexar County Public Defender's Office. Under general supervision, is responsible for complex secretarial or clerical duties; prepares complex reports; maintains computerized files; assists with Immigration Department of the Bexar County Public Defender's Office. Through this Department the Bexar County Public Defender's Office provides legal representation to indigent arrested persons who are not a United States citizen. The successful candidate will support attorneys in Department in addition to assisting in the reporting requirements in support of the grant, which funds this program.

Duties and Responsibilities

• Directly assists with providing department services to other County employees and the public

• Assists with special projects using independent decision-making and judgment

• Maintains statistics and develops complex reports

• Prepares requisitions and purchase orders, verifies invoices and authorizes vendor payments

• Maintains and updates personnel records such as attendance and worker's compensation

• Assists with budget preparation and other related accounting functions

• Responds to general and complex questions and complaints regarding department or work

• May supervise, lead or train administrative or clerical support personnel

• May develop office administration procedures

• May order and maintain supplies/fixed assets

• May perform general administrative/clerical tasks such as copying, answering telephones and updating/ maintaining files

• May open and distribute mail

• Directly assists with providing assistance to attorneys in immigration department.

• Creates files, downloads discovery, closes out cases, maintains data on caseloads, noncitizens, case outcomes

• Sends emails to non-citizen's attorney notice that their client was assessed as a non-citizen and resource list

• Performs related duties as required

Minimum Qualifications

• Graduation from High School or a General Education development (GED) certificate, and four (4) years administrative experience in an office environment; or equivalent combination of education and experience

• Good knowledge of English spelling, grammar and punctuation; good knowledge of office procedures

• Skill in performing basic mathematical calculations; skill in operating a personal computer, and basic office equipment

• Skill in using Microsoft Word, Excel and PowerPoint, and job related software programs

• Ability to accurately enter data and file information; ability to communicate effectively verbally and in writing; ability to work independently; ability to establish and maintain effective working relationships with co-workers, County employees, and the public

• Knowledge of trial proceedings

• Must secure and maintain a favorable background investigation and clearance

• Must secure and maintain a pre-employment physical and a pre-employment drug screen test

• May be required to work more than 40 hours during the workweek

Preferred Qualifications:

• Ability to communicate in English and Spanish

Working Environment and Physical Demands:

• Constantly working in indoor conditions

• Occasionally moves items weighing up to 15 pounds

• Occasionally moves about the office

• Frequently communicates with others; must be able to exchange accurate information

• Constantly operates a computer and other office productivity machinery

• Positions self to perform essential functions

• Must be able to remain in a stationary position

Supplemental Information

Workstations with internet access are available, if needed, to view job postings and apply online at 211 S Flores, San Antonio, TX 78204, 8am - 5pm, Monday through Friday. Phone: 210-335-2545.

EQUAL OPPORTUNITY EMPLOYER

Bexar County is an Equal Opportunity Employer and committed to Workplace Diversity.

We are committed to providing equal opportunity for protected veterans and individuals with disabilities.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.