Office Assistant III - Planning

"A skills test and/or quiz to demonstrate or verify the required level of knowledge, skills and abilities will be administered on Tuesday, July 23, 2024 at 9:00 A.M in in the Human Resources Department located on the 2nd floor of the City Services Building at 700 W. 29th St, NLR, AR. An ID and two sharpened #2 pencils are required for testing. Please arrive at least 15 minutes early, and allow approximately two (2) hours for the test. "

""  This is the only notice to test that you will receive. ""

Provide business office clerical assistance for Community Planning Department by performing the following duties.

include the following. The list of essential functions is not exhaustive and may be supplemented as necessary.

Other duties may be assigned. Regular and predictable attendance and punctuality are essential functions of this position.

Assists Customers: answers telephone for Community Planning; directs calls and inquiries to the proper person or department; greets visitors, assisting or directing to appropriate office or person; takes messages; provides information to the public regarding permit fees, rules, and regulations.                                      

Processes/Maintains Records: utilizes computer programs designed to keep permit and other Planning department records; coordinates with and assists other department users as necessary; maintains current file on contractors; verifies information regarding contractor bonds and licenses; verifies inclusion and approval of plot plans; enters data into computer database.                                                                                                                                      

Prepares documents (Issues Permits): prepares electrical, plumbing, building, signs, banner, and other related permits; prepares monthly permit reports; prepares miscellaneous correspondence.                         

Bookkeeping: collects fees for permits and issues receipts; balances; deposits monies; keeps records of monies collected on the computer; prepares requisitions for utility bills, supplies, travel and workshops for staff, and public notices, etc.; keeps petty cash account and disburses to Community Planning.                                  

Administration duties: attends Board of Adjustment and/or Sign Board meetings; takes notes; transcribes and types minutes; handles mail; coordinates inspections with various inspectors; assists Planning staff with meetings; schedules appointments; keeps records on daily attendance, sick days, and vacation days; posts payroll records to finance.                                                                                                                                                                                                                                                                                                                                                                                                

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school diploma or general education degree (GED); and four years related experience and/or training; or equivalent combination of education and experience.

The complexity, guidelines, supervisory controls, and supervision responsibilities described below are representative of this position.

SUPERVISORY CONTROLS:

The supervisor provides continuing or individual assignments by indicating generally what is to be done, limitations, quality and quantity expected, deadlines, and priority of assignments. The supervisor provides additional, specific instructions for new, difficult, or unusual assignments including suggested work methods or advice on source material available.

The employee uses initiative in carrying out recurring assignments independently without specific instruction, but refers deviations, problems, and unfamiliar situations not covered by instructions to the supervisor for decision or help. The supervisor reviews some of the work, with more review of difficult or unfamiliar assignments.

SUPERVISORY RESPONSIBILITY:

None

COMPLEXITY:

The work consists of duties that involve related steps, processes, or methods; the decision regarding what needs to be done involves various choices requiring the employee to recognize the existence of and differences among a few easily recognizable situations; actions to be taken or responses to be made differ in such things as the source of information, the kind of transactions or entries, or other differences of a factual nature.  

GUIDELINES:

A number of specific guidelines are available; judgment is used in locating and selecting the most appropriate guidelines; minor deviations can be made in specific cases; significant deviations are referred to the supervisor.