Office Assistant III

Job Summary

Job Summary

Two immediate job vacancies. Both vacancies require bilingual proficiency in Spanish.

Job Description / Essential Elements: Print

BASIC POSITION FUNCTION

Under general supervision, to do a wide variety of clerical work of average difficulty, some of which involves the use of a computer; to do related work as required.

CLASS CHARACTERISTICS

This is the fully qualified, experienced working level. Positions in this class are filled by advancement from the lower level class of Clerk Typist, or when filled from outside the classified service, require prior clerical experience.

An Intermediate Clerk Typist works under general supervision, and within a framework of established procedures, is expected to perform a wide variety of computer and general clerical duties with only occasional instruction or assistance. Adequate performance at this level requires a knowledge of departmental procedures and precedents, and the ability to choose among a number of alternatives in solving problems. Work is normally reviewed only on completion and for overall results, and mistakes may often be evident only from complaints or from the presence of substantial inaccuracies in departmental records. Employees in this class may have frequent contact with students, teachers and the public, answering a variety of procedural questions or giving out information from established departmental records.

ESSENTIAL DUTIES/RESPONSIBILITIES

Does a wide variety of clerical work, including such tasks as typing, checking, proofreading, filing, recording information on records, data entry, compiling information for and making reports and summaries;

Answers telephone and waits on public counter;

Maintains files and records, personally collecting required information;

Types rough and final copy from a dictating machine;

Operates office equipment, including calculator, copy machine, and computer; composes simple or routine letters independently;

Receives, sorts, and distributes mail;

Makes appointments; enrolls and registers new students;

Collects absence slips and verifies absences contacting parents when necessary;

Posts absences daily and maintains accurate records;

Following standardized procedures inputs data for students and student attendance;

May do some financial recordkeeping work;

Types requisitions, receives, shelves and distributes supplies;

Operates a switchboard;

May direct and instruct student helpers in the performance of routine clerical and office duties.

MINIMUM ENTRANCE QUALIFICATIONS

Experience:

One year of experience performing varied clerical work.

Education:

Persons with the experience, knowledge and abilities as stated are considered to have the necessary education.

• Alternate variations of education/experience may be considered by Personnel Commission staff as acceptable to qualify for participation in the examination process resulting in an eligibility list.

JOB COMPETENCIES: Knowledge, Skills, and Abilities

Knowledge of:

Modern office methods and equipment, including the preparation of business correspondence filing, and standard office equipment operations;

The elements of English usage, spelling, grammar and arithmetic.

Ability to:

Perform general clerical work of average difficulty with speed and accuracy;

Make simple arithmetical calculations with speed and accuracy;

Understand and carry out oral and written directions;

Work cooperatively with those contacted in the course of work;

Type accurately from clear copy at a rate of 45 words per minute;

Operate a computer terminal and office equipment.

Requirements / Qualifications

Requirements / Qualifications

Comments and Other Information

Immediate vacancy requires bilingual proficiency in Spanish.

Comments and Other Information

Immediate vacancy requires bilingual proficiency in Spanish.

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