Alaska Psychiatric Institute is looking to fill a full time Office Assistant IIwith anindividual who can help to drive the vision of (API) which is to provide an excellent experience for patients, families, community supports, students and staff with quality treatment and best practices in mental health care.
Under the general direction of the Building Maintenance Superintendent, this position provides administrative support and advanced clerical support to the Facilities Support Service Section of the Alaska Psychiatric Institute. Duties include but are not limited to; assisting the Building Maintenance Superintendent as needed, customer service in the hospital Support Service Department, File Maintenance and set up for various filing system, form, and document revision, and updating and retention to existing files.
The Department of Health and Social Services mission is to: Promote and protect the health and well-being of Alaskans.
The Division's mission is to: Provide emergency and court-ordered inpatient psychiatric services in a safe environment using culturally sensitive, effective, person-centered treatment followed by a referral to an appropriate level of care and support for the recovery from mental illness.
Our division values are:
Valuing Hope and Recovery
Compassion-Fairness and Honesty
If you are someone that embraces these values, we encourage you to apply today!
This position is located at:3700 Piper Street in the U-MED district of east Anchorage which offers several maintained walking trails, parks, and nearby lakes. This area is filled with several restaurants, shopping stores, and has easy access to public transportation.
The benefits of joining our team are:
Position that offers meaningful work in supporting the mission of API, by ensuring that maintenance logs are cared and maintained.
Position that offers the opportunity to gain valuable knowledge and experience in Federal and State policy and procedures in a hospital setting.
This position will:
Ensure records, documents and binders are accurate and Maintain various filing systems and auditing to ensure accuracy, ensuring they are up to date.
Support Services staff regarding key issues and other API staff.
Prepares and disperses internal memos regarding facility status.
Collection of and review of Support Service Department timesheets to ensure completion and accuracy.
Tracks and schedules contractor work and ensures keys and badges are appropriately logged in and out.
Performs record keeping per state and hospital retention schedules.
Customer Services and Clerical Support.
Below are the knowledge, skills, and experience that demonstrate the skills we are seeking:
Experience in interpersonal and customer service skills and ability to handle stressful situations
Ability to work both independently and in a team environment to achieve common objectives
Ability to understand and set priorities with flexibility to achieve successful work products
Knowledge in hospital policies to include but not limited to; Joint Commission, Centers for Medicare, and Medicaid Services (CMS) and Occupational Safety and Health Administration (OSHA) or similar
Ability to compare data from a variety of sources for accuracy and completeness, identify discrepancies or inaccuracies, and make corrections.Ability to follow directions
This position is subject to the successful completion of a criminal background check.
To view the general description and example of duties for an Office Assistant II please go to the following link:https://www.governmentjobs.com/careers/Alaska/classspecsHigh school diploma or the equivalent.
One year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.
Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).
"High school diploma equivalent" means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.
Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular driver's license and be 18 years of age or older.
Some position in this class may require skill in typing. Recruitment and selection may include this requirement.
At time of interview applicant must submit:
Copies of all performance evaluations that have been received for the last two (2) years if available.
Three (3) professional references with current contact information.
Please read the below information carefully. This applies to your application submission.
To verify education being used to meet the required minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application. (Unofficial are okay, please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application, provided at the time of interview, or if/when requested prior to scheduling an interview.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.It is your responsibility to provide such evidence when applying. Omission of required documentation listed will result in an incomplete application and you will not receive further consideration.
When using work experience not already documented in your application, please provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.
If you are currently or previously been appointed to a flexibly staffed position please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
The State of Alaska does not provide VISA Employer sponsorships.
This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as ALEXsys or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: http://doa.alaska.gov/dop/workplace/help/
Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to email@example.com.
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Administrative Officer I
State Of Alaska