Office Assistant II

Posting Information

Position Details

This form is the official Personnel Requisition form used to notify Employment Services of job vacancies and initiate appropriate job advertisements. This form must be completed and approved by the officials designated below.

Position Information

Position Title Office Assistant II FLSA Non-Exempt Full Time/Part Time Full Time Department Student Success & Persistence Campus Central Campus Location Central Campus Hourly Rate 12.94 Hours Full-time, indicate working hours - Mon-Thu 7:30-5:30 Fri 7:30-11:30 Summary of Position

Assist the Dean of Student Success & Persistence with departmental operations by providing administrative support and day-to-day direction/ guidance in programs, budget, studio management and processes. Perform routine clerical office and reception/customer service functions that support the overall mission of SSP and the departmental mission and that of its sub-divisions/programs including Academic Studio, Career Center, Retention Services, Disability Support Services, Housing, Student Life, Student Conduct, Title IX and other related success programs.

Minimum Required Education

High school diploma or GED required. Associate Degree preferred.

Minimum Required Experience

Six years wage earning clerical experience or certification / successful completion of relevant trade school (30 college credits) and two years wage earning clerical experience or Associates Degree and one year wage earning clerical experience is required.

A copy of certificates and/or college transcripts is required with application for evaluation purposes.

Required Knowledge, Skills and Abilities

• Excellent English written, verbal and interpersonal communication skills.

• Proficient in Microsoft Office suite, specifically Excel and Outlook.

• Knowledge of record-keeping, budgeting, basic human resource and payroll operations, filing systems, and preparations of reports and forms.

• Effective organizational and time management skills. Knowledge of student services and support programs, and familiarity with various campus and community resources.

• Operational knowledge and experience with Ellucian Colleague and/or other comparable student information system is preferred.

• Ability to learn and use TargetX and TutorTrac among other college technology systems.

• Ability to participate and support student success and support services programs, activities and events.

Posting Detail Information

Other Information

Must be enthusiastic, resourceful, and possess the ability to work well with others. A commitment to student success is required.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• What is your highest level of education attained? (College transcripts must be uploaded showing credits and/or conferred date of degree or credit will not be granted.

• High school Diploma or GED

• Certificate of completion or 30 credits in a related field

• No degree but minimum 60 credits towards a degree

• Associate degree

• Bachelor's Degree

• Master's Degree

• How many years experience do you have with data entry; being able to verify data with high level of accuracy and provide reports?

• less than 6 months

• 6-11 months

• 1 year

• 2 years

• 3 years

• over 3 years

• How many years experience do you have with funding research, budget management/reporting?

• Less than one year

• 1 year

• 2 years

• 3 years

• 4 years

• 5 years

• Do you have experience using Colleague or other student information systems?

• Yes, I have experience in Colleague or another student information system.

• No, I do not have experience in Colleague or another student information system.

• How many years experience do you have using electronic forms or document imaging systems?

• no experience

• less than six months

• 1 year

• 2 years

• 3 years

• 4 years

• Over 4 years

• How many years supervisory experience do you have?

• Less than one year supervisory experience

• 1 year supervisory experience

• 2 years supervisory experience

• 3 years supervisory experience

• 4 years supervisory experience

• Over 4 years supervisory experience

• no supervisory experience

• Are you a Veteran of the US Armed Forces?

• Yes

• No

Documents Needed to Apply

Required Documents

• Resume

Optional Documents

• Cover Letter

• Transcripts- upload as one single PDF document- MUST BE INCLUDED IF YOU STATED YOU HAD DEGREE

• Transcript

• License/certifications (upload all certificates as one single PDF document)

• DD214-Military Discharge