This position is open to Alaska Residents only.Please check our residency definition to determine if you qualify.The SouthCentral Regional Office located in Wasilla is recruiting for two Office Assistant II positions
Office Assistant II in Children's Services are valuable employees which complete administrative tasks by performing activities in support of a variety of social services programs.Prior to submitting your application, we ask you to review the below links which will provide you valuable information on Children's Services in Alaska and Tribal Partnerships.
Then if you are interested in working together with us toward the ultimate goal of an Alaska where every child can grow into a healthy, happy, productive adult, free from the lasting burdens of abuse and neglect then apply for the position today!Office of Children's Services website
Office of Children's Services Practice Model (Download PDF reader)Indian Child Welfare Act (ICWA) and Tribal PartnershipsAlaska Office of Children's Services Realistic Job Profile VideoKey responsibilities of these positions include but are not limited to:Be a contributing member of a dedicated and highly functioning Regional Administrative StaffMaintain a high level of confidentiality
Records management and archiving on established timeframes
Maintain current and accurate spreadsheets and records
Working daily with multiple applications and databases
Assisting with the recruitment and retention of staff
Other duties as assigned
Competencies of an Office Assistant II includes but are not limited to:The successful applicant will possess some or all of the following knowledge, skills, abilities, and experience which should be documented in your cover letter and application.
You should be prepared to fully discuss these qualities if you are selected for an interview.Experience auditing data for accuracy, completeness, validity
Demonstrates a high level of initiative with a positive attitude
Ability in working on competing priorities with frequent interruptions while remaining calm, organized and accurate without compromising deadlines
Excellent written and oral communication skills
Proficiency of word processing, spreadsheets, and calendar software (Microsoft Word, Excel, and Outlook), and the use of computer systems in an office environment
Detail-oriented, with the ability to maintain a high level of accuracyA strong work ethic with reliable attendance and punctuality
Self-initiative and ability to follow through, and work unsupervised at times
Produce consistent, quality work in a fast-paced environment where there can be frequent interruptions, deadlines, and changing priorities
Ability to understand and follow verbal or written instructions from your supervisor;Capacity to lift up to 50 pounds
Ability to be in travel status for up to a week at a time and travel to remote locations via small aircraft.Additional Required InformationThese positions require a valid Alaska driver's license and successful completion of a background investigation, including fingerprinting and a criminal records check.Additionally, while the Division does have vehicles assigned to it, they may not always be available for staff use.
Mileage reimbursement is available when a personal vehicle is used for work-related matters.
Current automotive insurance must be in place prior to use of a personal vehicle while conducting business on behalf of the State.Relocation costs for this position are not provided by the State of Alaska.The successful candidate may be required to attend a multiple training courses normally located in Anchorage.To view the general description and example duties for anOffice Assistant IIplease go to the following link: Minimum Qualifications High school diploma or the equivalent.ANDOne year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.Substitution:Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).Special Note: "High school diploma equivalent" means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.Some positions in this class may require the incumbent to operate motor vehicles.
Such positions require that the applicant possess a regular driver's license and be 18 years of age or older.Some position in this class may require skill in typing.
Recruitment and selection may include this requirement.
Additional Required Information At time of application, applicant must attach the following items.
(If unable to attach, please fax or e-mail the items to the contact listed below prior to the closing date of this recruitment).NOTE: Omission of any required documentation listed below will result in an incomplete application and you will not receive further consideration.Cover Letter ( follow instructions below).A copy of academic transcripts, to verify post-secondary education used to meet the minimum qualifications.
Transcripts are required with each application.
(Unofficial are okay, please ensure that the institution/URL name is listed on the transcripts).At time of interview applicant must submit:Two (2) most recent performance evaluations, if available.
If unavailable, two (2) supervisory letters ofreference may be substituted.Name and contact numbers of three (3) professional references, including one (1)from yourcurrent supervisor.Please read the below information carefully.
This applies to your application submission.COVER LETTERA cover letter is required.Please attach itas a separate document for this position.
The cover must also describe your knowledge, skills, abilities, as they pertain to the points bulleted in the job description listed above.Please attach the cover letter to your application before submitting it online or, if unable to attach to your application, fax it to the contact number provided in the job posting.Your cover letter will beused to determine which applicants will advance to the interview phase of the recruitment and selection process.Omission of any required documentationwill result in an incomplete application and you will not receive further consideration..In addition to answering the supplemental questions, applicants are required to attach a cover letter to be considered for this position.
Applicants who do not attach the required cover letter will not advance to the interview phase of this recruitment.
The cover letter will be used as a writing sample.
Applicants are advised to pay particular attention to spelling, punctuation, and grammar.Your cover letter must be in a standard business format and:1.
Describe in detail your experience as well as provide the total years working in the following areas:Employee recruitment
Creating and maintaining spreadsheets and pivot tables
Working with electronic database(s)Paper and electronic records management and archiving
Complying with HIPAA and confidentiality laws and regulations2.
Review the Office of Children's Services website and locate the Statistics for Protective Services Reports received during the last twelve months for the SouthCentral Region.
Include in your cover letter the total Protective Services Reports for the SouthCentral Region for the period of September 2017 through March of 2018.EDUCATIONTo verifyeducation tomeet therequired minimum qualifications, you must fill in the Education section of the application.
When a degree has not been received, please indicate the number of units completed.
When transcripts are required to verify educational credentials for this position the transcripts must be attached at the time of application.
Omission of required documentation listed will result in an incomplete application and you will not receive further consideration.SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATIONEducation completed in foreign colleges or universities may be used to meet the above requirements, if applicable.
If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S.
education programs; or an accredited U.S.
state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.
It is your responsibility to provide such evidence when applying.
Omission of required documentation listed will result in an incomplete application and you will not receive further consideration.WORK EXPERIENCEWhenusing work experience not already documented in your application,please provide the employer name, your job title, dates of employment, and whether full-or part-time.
Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met.
Work experience needed to meetthe minimum qualifications must be documented in the application.
A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.
If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment.
If you are currently or previously been appointed to a flexibly staffed position please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level.
Ensure your time and any subsequent flex promotion(s) are documented as a separate position.
This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered.
If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.NOTE: Attaching a resume is not an alternative to filling out the application in its entirety.
Noting "see resume" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.The State of Alaska does not provide VISA Employer sponsorships.RECRUITMENT SCOPEThis position is open to Alaska Residents only.
Please check our residency definition to determine if you qualify.MULTIPLE VACANCIESThis recruitment may be used for more than one (1) vacancy.
The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes.
Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.APPLICATION NOTICEYou can ONLY apply for this position through the Workplace Alaska website or via hardcopy application.
If you accessed this recruitment bulletin through a job search portal such as ALEXsys or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply.
Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: regarding the application process can be directed to the Workplace Alaska hotline at (toll free) or (907) 465- 4095.
If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains.
For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at STATEMENTThe State of Alaska complies with Title I of the Americans with Disabilities Act (ADA).Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call or 465-4095 in Juneau or (TTY) or correspond with the Division of Personnel & Labor Relations at: P.
Box 110201, Juneau, AK 99811-0201.
The State of Alaska is an equal opportunity employer.This individual position is EXEMPT from the hiring restrictions.
Qualified applicants are encouraged to apply.
Contact Information WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCEQuestions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at (toll free) or if you are located in the Juneau area.
Requests for information may also be emailed to applicant password assistance please visit: specific information in reference to the position please contact the hiring manager at:Name: Jayna Ahlf,Administrative OfficerIIPhone: (907) 352-8907Fax: (907) 357-9763Email: Careers with the State of Alaska offer MANY benefits
The following information describes typical benefits available to employees of the State of Alaska.
Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an orientation video from Division of Retirement and Benefits.
(Please note this video is specifically designed for new State Employees.)Insurance BenefitsHealth insurance, which includes employer contributions toward medical/vision/dentalThe following employee groups are under AlaskaCare Benefits administered by the State: See for additional information.AVTECConfidentialCorrectional OfficersMarine EngineersMt.
Edgecumbe TeachersSupervisoryUnlicensed Vessel Personnel/Inland Boatman's UnionExempt employees (not covered by collective bargaining)The following employee groups are covered by Union health trusts.
Contact the appropriate Union for additional information.General GovernmentLabor, Trades and CraftsPublic Safety Employees AssociationMasters, Mates & PilotsEmployer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)Optional Insurance BenefitsGroup-based insurance premiums for
Term life (employee, spouse or qualified same sex partner, and dependents)Long-term and short-term disability
Accidental Death and DismembermentLong-term care (self and eligible family members)Supplemental Survivor BenefitsEmployee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses
Retirement Benefits Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)Matching employer contribution into a defined contribution program (new employees)Employer contribution into a defined benefit or defined contribution program (current employees)Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social SecurityOption to enroll in the Alaska Deferred Compensation ProgramNote: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options
See for additional information
Paid Leave & Other BenefitsPersonal leave with an accrual rate increase based on time served
Eleven paid holidays a year
Gym discounts at participating fitness providers in multiple locations throughout the state.See for additional information 01 If you will be utilizing education (degree obtained or semester hours/credits) to meet the minimum qualifications, a copy of your transcripts is required.
If applicable, have you faxed or e-mailed a copy to the contact listed on