Office Assistant II

Description

Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team. At this time, we have an outstanding career opportunity available, as we're looking for the "right person" to serve as Office Assistant II. The current vacancy is in our Public Works Department.

Note: The eligible list established from this recruitment may be used for future vacancies for Office Assistant II in other departments or divisions.

The Department

The Public Works Department provides outstanding customer service and is responsible for the design, construction, maintenance, and operations of public facilities and infrastructure. This requires us to respond to requests for service, coordinate efforts with local, regional, state, and federal agencies, and working with the community in all of our efforts. Public Works manages over 30% of the city's total budget, including three enterprise funds and seven designated funds, as well as the citywide capital improvement program. The five divisions in public works are committed to providing the highest quality of service to the community. These five divisions include Engineering, Utilities, Administration, Operations and Transportation.

The Position

The Office Assistant II performs a variety of general clerical duties in support of an assigned function or program.Office Assistant II is the journey-level class in the Office Assistant job group. Office Assistant II differs from Office Assistant I in that Office Assistant II has acquired work experience, knowledge, skills and abilities to perform work with greater independence and the scope and complexity of assignments are greater.

Examples of Essential Duties

• Uses a personal computer and a variety of office software applications including word processing, email, file management, and spreadsheets

• Creates, retrieves, and enters data and information into a computer from various sources including accounting, statistical, and related documents; verifies data for accuracy and completeness; inputs corrections and updates

• Operates office equipment such as telephone systems, personal computers, shredders, printers and copiers

• Provides information on program, departmental, and City policies and procedures as required

• Provides front counter assistance; screens office visitors; responds to inquiries and requests for information or directs to appropriate personnel

• Distributes appropriate forms, informational packets, and manuals

• Accepts applications and payments

• Receives, sorts, and distributes incoming and outgoing mail and correspondence

• Maintains accurate and up-to-date logs, files, and records for assigned area

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Minimum Qualifications

MINIMUM QUALIFICATIONS

Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes:

Education: High school diploma or equivalent

Experience: Two years' experience providing clerical/administrative support that includes keyboarding/typing assignments or frequent use of a computer keyboard.

Licenses/Certifications: A valid California driver license with an acceptable driving record required at time of appointment and during course of employment.

Proof of keyboarding/typing skill proficiency (45 WPM Net) will be required prior to appointment.

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APPLICATION AND SELECTION PROCEDURE

• Application Review

• Examination(s) - the applicants best meeting the City's needs will be invited to participate in the assessment process which will include: a written exam (pass/fail) - tentatively scheduled for May 17, 2024 and a virtual oral exam (weighted 100%) is tentatively scheduled for May 29, 2024

• Selection Interview

• Background

• Appointment

Please Note: Our primary means of communication with applicants is sent via email; therefore, please include a valid email address on your application.

Supplemental Information

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