Office Assistant (Ft)

Overview

Autism Spectrum Therapies (AST) provides individuals diagnosed on the autism spectrum with a range of services from infancy through adulthood, as well as, comprehensive training and support for parents and families in their home and communities.

The Office Assistant is a full-time position reporting directly to the Clinical Director and is responsible for managing multiple tasks in a busy, high-volume office.

• Hourly rate: $13.00
• Schedule: Monday

• Friday 7:30am

• 3:30pm

• Location: 4701 Bluebonnet Blvd Suite B Baton Rouge, LA 70809

Responsibilities

• General office duties including answering the phone and door, maintaining supply inventories and compiling monthly order, replacing toner in printer, mail and fax distribution, and photocopying

• Opening and closing the center

• Create, organize and maintain office filing systems, send files to storage facilities, as needed

• Create and maintain picture library of program materials used during intervention sessions

• Assist in preparation for monthly training; create new hire training binders, bags and badges

• Process I-9 Form to verify the identity and work eligibility of new employees hired

• Responsible for keeping the office and kitchen tidy and organized, including maintaining office equipment and decorating the area when appropriate

• Receiving and unloading deliveries of office supplies

• Manage same day coverage grid

• Plan themed weeks at center

• Coordinate repairs with facilities and assist with any local inspectors/maintenance crews that need to be called and subsequently let in building, brought to a specific work area

• Make sure kitchens are tidy and stocked with necessary supplies (plates, utensils, paper towels, snacks, etc.)

• Assisting with the Louisiana Behavior Analyst Board (LBAB) paperwork and organization

• Accepting and forwarding referrals and intake packets to intake department

• Additional responsibilities as requested by Clinical Director, Staff Support Manager, or other staff

Qualifications

• Minimum of 2 years prior administrative experience in an office setting

• Excellent upbeat telephone skills handling multiple incoming phone lines

• Excellent customer service skills

• Exceptional communication skills

• Strong software proficiency with Microsoft Office Suite (Word, Excel, and Outlook)

• Proven ability to multi-task, prioritize and organize effectively

• Strong attention to detail, accuracy, and follow-through

• Bilingual, Spanish fluency preferred but not required

• Education, Experience and Licensure

• High School Diploma, required

• Technical Skills

• Proficient use of Microsoft Office products including Word, Excel, and Outlook

• Ability to quickly learn new software programs as needed

In addition to the most competitive salaries in the area, AST also offers benefits and PTO.

AST/Learn Behavioral is an Equal Opportunity Employer. Candidates must be presently eligible to work in the United States.