Office Assistant, Front Desk

Summary of Position:

This position plays a crucial role in providing administrative support and ensuring the efficient operation of the Midland CIVI office. This position involves a variety of tasks and requires excellent organizational, communication, and problem-solving skills. The office assistant provides essential support to the team, ensures efficient workflow, and maintains a professional and welcoming environment. The ideal candidate should be detail-oriented, proactive, and able to handle multiple responsibilities with minimal supervision.

Primary Job Responsibilities:

• Manage office supplies, including ordering, restocking, and monitoring inventory levels.

• Assist with maintaining relationships with vendors and suppliers, ensuring timely delivery of necessary office materials, as well as snacks and beverages.

• Ensure the kitchen is well-stocked with necessary supplies, such as coffee, tea, snacks, and utensils.

• Load and unload the dishwasher, ensuring dishes are properly cleaned and stored.

• Sort and distribute incoming mail and prepare outgoing mail and packages.

• Assist in facilitating internal and external communication by distributing flyers, memos, emails, and other correspondence as needed.

• Assist with shipping and receiving of materials and supplies, coordinating with shop personnel for loading as needed.

• Coordinate office repairs, preventative maintenance and repair services as needed.

• Warmly welcome visitors and guests as they arrive at the organization.

• Provide a professional and friendly first impression by helping and directing them to the appropriate areas or personnel.

• Maintain a tidy and inviting reception area.

• Answer incoming phone calls promptly and professionally, routing them to the appropriate individuals or departments.

• Take accurate messages and relay them in a timely manner.

• Respond to inquiries and provide general information via email, phone, or in-person.

• Coordinate meeting room bookings and ensure they are properly set up with any required resources.

• Provide general administrative support to other departments as needed.

Knowledge/Skills/Competencies:

• Understanding of standard office procedures and protocols.

• Exceptional verbal and written communication skills, able to articulate ideas clearly and effectively in a variety of settings and with diverse audiences.

• Strong organizational and time management skills, enabling efficient planning and execution of work to meet established deadlines.

• Proficiency in using basic Microsoft Office software (e.g., Word, Outlook, Excel and Teams)

• Strong multitasking abilities.

• Customer service orientation with a friendly and professional demeanor.

Education & Experience:

• High school diploma required.

• Additional education or courses in office administration, customer service, or related fields preferred.

• Minimum of 2 years' experience as an office assistant or in a similar role preferred.

Travel Requirements:

• Work is performed at the Midland CIVI location Monday through Friday.

• Schedule: traditional 40-hour workweek or alternative schedule of 9 hour works days M-Thurs and 4-hour workdays Friday.

Benefits:

• Comprehensive healthcare coverage including medical, dental, and vision insurance.

• Dental and Vision insurance premiums are at no cost to employees.

• Generous 401(k) Retirement Plan with a 6% company match. 100% vest of employer contributions after the first month of employment.

• Company paid Life & AD&D insurance.

• Voluntary Life, AD&D, Accident, and Critical Illness plans.

• Vacation, sick, volunteer, and holiday pay.

• Health Saving Accounts (with an employer contribution) and Flexible Spending Accounts.

• Fitness and tuition reimbursements.

• Opportunity for Short Term and Long-Term Incentives.

• Company paid short-term and long-term disability programs.

• Paid parental leave.

• Volunteer opportunities through The Civitas Community Foundation.

• Employee assistance program.

• Your choice of paid parking or an RTD EcoPass for Denver-based employees.

Please note that the following job posting does not guarantee or promise specific benefits offerings to potential employees. While we strive to provide competitive compensation and benefits packages, the availability and details of these offerings are subject to change and are ultimately determined by company policies and budgetary considerations. We encourage all applicants to review our official employee benefits documentation and engage in discussions with our HR representatives during the interview process to gain a comprehensive understanding of the benefits package available for the position.

Physical Requirements:

The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

AMOUNT OF TIME

None

Under 1/3

1/3 to 2/3

Over 2/3

Stand

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Walk

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Sit

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Use hands & fingers

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Reach with hands & arms

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Climb or balance (includes ladders)

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Bending, kneel, squatting or crawling

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Talk or hear

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Wear personal protective equipment.

(e.g. respirator, fire resistant clothing)

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Weight Lifted

☐ Up to 10 lbs.

☒ Up to 25 lbs.

☐ Up to 50 lbs.

☐ Up to 100 lbs.

☐ More than 100 lbs.

Work Environment:

The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

AMOUNT OF TIME

None

Under 1/3

1/3 to 2/3

Over 2/3

Work near moving mechanical parts

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Work in high, precarious places

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Fumes or airborne particles

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Toxic or caustic chemicals

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Outdoor weather conditions (heat & cold)

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Loud Noise (conveyor systems, mechanical equip, etc.)

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Note: This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job.  However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.

Civitas Resources offers of employment take into consideration a candidate's education, training, and experience, as well as the position's work location, external market, and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees.

Base Pay Range: $47,300 - $50,000

Civitas Resources is an equal opportunity employer. We value and encourage diversity in our workforce and provide equal employment opportunities to all individuals regardless of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable laws.