Office Assistant (Executive Offices)

Bob Jones University Greenville , SC 29617

Posted 1 week ago

POSITION SUMMARY: Coordinate all travel details & correspondence related to the Office of the President, including communication with guest speakers.

PRINCIPLE DUTIES AND RESPONSIBILITIES:

  • Independently coordinate the Office of the President's guest speakers (chapel & all others). This will include coordinating travel arrangements, reimbursement and itineraries for any presidential guests.

  • Answer & screen incoming phone calls & drop-ins to the executive wing on a limited basis. Ascertain situations &, when necessary, direct caller or visitor to appropriate department or individual.

  • Proofread all work to ensure accuracy. Expedite material or actions with little or no supervision, while maintaining a high degree of confidentiality and tact.

  • Schedule/post trips to the president's calendar.

  • Maintain stock of gifts & materials to send on trips.

  • Communicate administrative details of president's music teams.

  • Perform advanced diversified duties & backup support within the executive wing as needed for the Office of the President.

  • Work on special projects as assigned.

Requirements

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

  • Thorough understanding of BJU, its philosophy, and mission.

  • Knowledge of modern office practices, procedures, and management principles.

  • Effective verbal and written communication skills including the ability to proofread materials to ensure accuracy.

  • Ability to multitask, including answering multi-line phone system while locating telephone numbers, division offices and related information.

  • Previous experience in communicating/relating well through written & oral means with students, staff, &/or the general public.

  • Ability to be organized, plan ahead, and function independently.

  • Professional in appearance and presentation.

  • Computer skills: Microsoft Excel, PowerPoint, & Word.

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Office Assistant (Executive Offices)

Bob Jones University