POSITION SUMMARY: Coordinate all travel details & correspondence related to the Office of the President, including communication with guest speakers.
PRINCIPLE DUTIES AND RESPONSIBILITIES:
Independently coordinate the Office of the President's guest speakers (chapel & all others). This will include coordinating travel arrangements, reimbursement and itineraries for any presidential guests.
Answer & screen incoming phone calls & drop-ins to the executive wing on a limited basis. Ascertain situations &, when necessary, direct caller or visitor to appropriate department or individual.
Proofread all work to ensure accuracy. Expedite material or actions with little or no supervision, while maintaining a high degree of confidentiality and tact.
Schedule/post trips to the president's calendar.
Maintain stock of gifts & materials to send on trips.
Communicate administrative details of president's music teams.
Perform advanced diversified duties & backup support within the executive wing as needed for the Office of the President.
Work on special projects as assigned.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Thorough understanding of BJU, its philosophy, and mission.
Knowledge of modern office practices, procedures, and management principles.
Effective verbal and written communication skills including the ability to proofread materials to ensure accuracy.
Ability to multitask, including answering multi-line phone system while locating telephone numbers, division offices and related information.
Previous experience in communicating/relating well through written & oral means with students, staff, &/or the general public.
Ability to be organized, plan ahead, and function independently.
Professional in appearance and presentation.
Computer skills: Microsoft Excel, PowerPoint, & Word.
Bob Jones University