Office Assistant - Elementary

Reports To:

Building Principal

Bargaining Unit:

PSE

Department:

Salary Schedule:

Schedule A-Office Professionals

Employment Type:

Classified

Salary Range:

II

FLSA Status:

Hourly

Adoption Date:

Hours per Day:

2.0

Revised Date:

8/30/24

Days per Year:

Belonging is a core value in the South Kitsap School District. We are passionate about building and sustaining an inclusive and equitable learning environment for all students and staff. We actively seek to understand the complex and rich identities of self and others and lean into and engage in courageous conversations. We know the educational environment is enhanced when diverse groups of people with unique ideas come together to learn and grow.

South Kitsap Employees Will:

• Maintain and enhance a sense of belonging and success for traditionally marginalized populations.

• Cultivate and develop inclusive and equitable working relationship with students, families, staff, and community members.

• Demonstrate understanding of our unique cultures and celebrate differences.

• Embrace and actively promote an inclusive and equitable learning environment.

THE OFFICE OF PUBLIC INSTRUCTION IS NOW REQUIRING ALL PARAEDUCATORS TO PROVIDE A COPY OF THEIR HIGH SCHOOL DIPLOMA AND/OR HIGH SCHOOL TRANSCRIPTS OR GED TO MEET TITLE 1, PART A FEDERAL LAW REQUIREMENTS. PLEASE PROVIDE OUR OFFICE WITH A COPY PRIOR TO BEING THE SELECTED CANDIDATE.

Purpose Statement

The job of Office Assistant- Elementary is done for the purpose/s of providing clerical support to assigned

school site personnel; communicating information to staff and the public; providing complete and accurate

records; and providing information and/or direction as may be requested.

Essential Functions:

• Assists staff, students, parents, and the public for the purpose of providing appropriate communication, information, direction, and support for related office operations;

• Assists with processing of documents, forms, mailings, and materials (e.g. attendance, enrollments, etc.) for the purpose of disseminating information to appropriate parties;

• Communicates with parents on behalf of school (e.g. attendance and homework issues, available programs/services, completing paperwork, etc.) for the purpose of ensuring that an ongoing partnership between the home and school is formed;

• Directs volunteers, etc. for the purpose of maximizing their efficiency and meeting work requirements;

• Distributes materials (e.g. mail, supplies, messages, etc.) for the purpose of ensuring delivery to addressee;

• Maintains manual and electronic documents files and records (e.g. letters, calendars, student records, files, book, and supply inventories, forms, reports, etc.) for the purpose of providing up- to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements;

• Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability;

• Monitors students referred for illness or disciplinary action for the purpose of ensuring student welfare and maintaining a secure office environment;

• Performs other related duties as assigned (e.g. answering the phone, assisting parent, and community members, etc.) for the purpose of ensuring the efficient and effective functioning of the office;

• Prepares standardized documents (e.g. form letters and memos, calendars, bulletins, etc.) for the purpose of communicating information to school staff, students, parents, and community;

• Responds to a wide variety of inquiries from internal and external parties, and medical emergencies (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction;

• Screens and Monitors all school visitors (e.g. parents, vendors, community members, etc.) for the purpose of ensuring the safety of students, staff and visitors, maintaining a safe and secure environment.

Other Functions:

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge, and Abilities

SKILLS are required to perform single tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including using pertinent software applications; preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math; understand written procedures, write routine documents, and speak clearly; and understand multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; common office machines; and office methods and practices.

ABILITY is required to schedule activities and/or meetings; collate data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing specific, defined processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with specific, job-related data; and utilize specific, job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires following prescribed guidelines; and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include: being attentive to detail; adapting to changing work priorities; working with frequent interruptions; maintaining confidentiality; effective verbal communication skills.

Responsibility

Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is some opportunity to affect the organization's services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, 10% standing. This job is performed in a generally hazard free environment.

Experience: Job related experience is not required.

Education (Preferred):

Education (Minimum): High school diploma or equivalent.

Required Testing

None Specified

Certificates and Licenses

None Specified

Continuing Educ./Training

None Specified

Clearances

Washington State Patrol and FBI Fingerprint

Background Clearance

Other Requirements:

• Completed online application (with supporting documents)

Health Benefits Information:

Most positions within the South Kitsap School District are governed by collective bargaining agreements that specify the benefits related to employment with the district, including insurance provisions, vacations, holidays, and other related benefits.

For more information about benefits, you may review the individual collective bargaining agreements and SEBB 2023 School Employee Enrollment Guide which are located on our website SK Staff Resources or contact our Payroll and Benefits Department at (360) 874-7028 or payrollstaff@skschools.org.

Application Procedure: Complete the online application at www.skschools.org and apply to the position(s) to which you are qualified within your online application.

Submitting and completing your online application and applying to open positions ensures immediate availability of your data to our hiring administrators.

PRINCIPALS AND HIRING ADMINISTRATORS CONSIDER ONLY THOSE APPLICANTS WITH COMPLETE AND CURRENT APPLICATIONS.

Positions close at 4:00 p.m. on the final day of posting. Your online application and required District Testing (if applicable-see job posting when applying) must be submitted by the closing date for an applicant to be considered for a position.

If you need assistance with this process, please contact Human Resources at (360) 874-7074 or skjobs@skschools.org.

The South Kitsap School District provides equal educational and employment opportunity without regard to race, creed, religion, color, national origin, age, honorably-discharged veteran or military status, sex, sexual orientation - including gender expression or identity, marital status, or the presence of any sensory, mental, or physical disability, the use of a trained dog guide or service animal by a person with a disability. Equal access to activities, facilities and program is provided to the Boy Scouts of America and other designated youth groups. District procedure complies with all applicable state and federal laws.

The Title IX Officer, Section 504 Coordinator, and Gender Inclusivity Officer with the responsibility for monitoring, auditing, and ensuring compliance with this policy are:

Compliance/ADA/Title IX Coordinator:

Will Sarett,

Executive Director of Human Resources

2689 Hoover Avenue SE, Port Orchard, WA 98366

360-874-7071

sarett@skschools.org

Section 504 Coordinator:

Kimberly House

Director of Special Services

2689 Hoover Avenue SE, Port Orchard, WA 98366

360-443-3648

house@skschools.org

Gender Inclusivity Compliance Officer:

Dr. Tom Edwards,

Assistant Superintendent for Student Achievement

2689 Hoover Ave SE, Port Orchard, WA 98366

360-874-7003

edwards@skschools.org

South Kitsap School District will also take steps to assure that national origin persons who lack English language skills can participate in all education programs, services, and activities. For information regarding translational bilingual education programs, contact the Executive Director of Teaching and Learning at (360) 874-7050.

All Employees are required to furnish proof of identity and employment authorization status.

The South Kitsap School District is committed to providing a drug-free, tobacco-free environment for all persons-students, community, and staff.

Any offer of employment with the South Kitsap School District is on a conditional basis pending the successful completion of an FBI and Washington State Patrol fingerprint background check.

All Employees are required to furnish proof of identity and employment authorization status.

The South Kitsap School District is committed to providing a drug-free, tobacco-free environment for all persons-students, community, and staff.

Any offer of employment with the South Kitsap School District is on a conditional basis pending the successful completion of an FBI and Washington State Patrol fingerprint background check.