Office Assistant

Job Description

To perform a variety of routine clerical, secretarial and administrative work in answering phones, receiving the public and providing customer assistance to the Senior Citizens. Office Assistant is responsible for assisting the Senior Center Manager with paperwork and routine operation of the Center.

Essential Duties

Performs routine clerical and administrative work in answering phones, receiving the public, and providing customer assistance.

Responsible for entering data into computer system.Acts as an information and referral source in the community, guiding persons to the appropriate person or agency.

Answers incoming calls and routes callers or provides information as required.

Attends various meetings when the Manager is unavailable.

Assists Manager with implementation and facilitation of programs.

Must be able to work closely with the Manager and senior citizens.

Responsible for creating flyers for special events and activities

Assists with special events offered by the department.

Assists with registrations associated with the Senior Center.

Maintains and processes community mailing list, as required.

Distributes Senior Center mail and handles incoming mail.

Provides clerical assistance for Senior Center staff.

Perform all other duties as assigned.

Serves as a member of various employee committees, as assigned.

Required Minimum Qualifications

EDUCATION AND EXPERIENCE:

Graduation from high school or equivalent; and,

One (1) year of general office, communications or records management experience

SPECIAL REQUIREMENTS

Must have a valid driver's license by date of hire.

Must obtain and maintain a Texas Driver's License within 60 days of hire.

Must be bondable.

Must be able to work nights and weekends.

Supplemental Information

KNOWLEDGE, SKILLS AND ABILITIES:

Working knowledge of the equipment listed below;

Ability to maintain confidential information;

Ability to effectively meet and deal with the public;

Ability to communicate effectively verbally and in writing;

Ability to follow verbal and written instructions.

Ability to work weekends and evenings.

Maintains regular and punctual attendance.

TOOLS AND EQUIPMENT USED

Personal computer, including word processing software, copy machine, typewriter, fax machine, calculator, telephone, and paper shredder.