Office Assistant #697 Adams School

OFFICE ASSISTANT DEFINITION Under the direction of an assigned supervisor, perform a variety of general clerical duties in support of an assigned office; answer the telephones, and greet and assist students, parents and visitors. EXAMPLES OF DUTIES Perform a variety of general clerical duties in support of an assigned office including typing, filing, duplicating and distributing materials; Type letters, forms, memoranda, bulletins, reports, lists, requisitions, flyers or other materials from detailed or rough copy; compose routine correspondence; proofread completed typing assignments; serve as receptionist, answering telephone calls and directing calls to appropriate personnel; take and relay messages as appropriate; type a variety of material from rough draft or verbal instruction as necessary; respond to requests for information based upon District and office policies and procedures.

Receive, greet and direct visitors; respond to inquiries and provide a variety of general information to District personnel, students, parents and the general public. Compile information and prepare and maintain logs, files and records related to assigned activities; review and verify the accuracy and completeness of various documents; process forms and applications. Receive, sort and distribute mail; prepare and distribute informational packets and bulk mailings as directed.

Operate a variety of office equipment including a copier, fax machine, typewriter, computer and assigned software. Communicate with other departments, District staff and outside organizations to exchange information and resolve issues or concerns related to assigned activities. Assist in monitoring inventory levels of office supplies and materials; assist with ordering, receiving and maintaining inventory of office supplies and materials.

Participate in a variety of school office functions such as pre-registration and registration of students at the school site; collect and process appropriate information as assigned to the position. Primarily responsible for initiating and maintaining accurate and complete student cumulative records for all enrolled students, including mandatory health record information (i.e. immunization records) and English Language Development records; record grades on permanent records; request and receive cumulative folders; transfer student records when student leaves school, including promoted eighth grade students. Establish and maintain registration forms and emergency cards for all enrolled students; prepare student accident reports.

Assist with administering basic first aid to students and staff as assigned; notify parents of ill or injured students as needed; assist in maintaining the health office in a clean, orderly and safe condition; assist with medication administration according to District protocol to include maintenance of records and related information; assist with student health care procedures as trained and assigned by the school nurse. Maintain regular and prompt attendance in the work place. NOTE: The degree to which the above duties are applicable to an individual employee will be contingent on the formula hours allocated to the individual work site.

OTHER DUTIES: Perform related duties as assigned. MINIMUM QUALIFICATIONS:

Knowledge of: •Modern office practices, procedures and equipment. •Telephone techniques and etiquette. •Basic record-keeping and filing techniques. •Correct English usage, grammar, spelling, punctuation and vocabulary. •Operation of standard office equipment including a computer. •Oral and written communication skills. •Interpersonal skills using tact, patience and courtesy. •Maintenance of student cumulative records, which includes confidential health records (e.g. immunization records). •Health and safety regulations. •Basic first aid and CPR procedures. Ability to: •Perform routine clerical duties such as filing, typing, duplicating and maintaining routine records. •Answer telephones and greet the public courteously. •Type or input data at 40 words per minute from clear copy. •Operate a variety of standard office equipment including a computer. •Understand and follow oral and written directions. •Communicate effectively both orally and in writing. •Complete work with many interruptions. •Receive, sort and distribute mail. •Develop and maintain cooperative working relationships with those contacted in the course of work. •Carry out oral and written directions; write and speak at a level sufficient to fulfill the duties to be performed for the position described. •Maintain student cumulative records. •Administer first aid and CPR in emergency situations. •Observe District health and safety regulations. •Work confidentially with discretion regarding student cumulative records, which includes mandatory student health records (e.g. immunization records). EDUCATION AND EXPERIENCE: Any combination of education, training and/or experience equivalent to: graduation from high school and sufficient training and experience to demonstrate the knowledge and abilities listed above.

Licenses and Other Requirements: This classification requires a valid First Aid and CPR Certificate issued by an authorized agency within three months of employment. WORKING CONDITIONS:

ENVIRONMENT: Indoor work environment. PHYSICAL DEMANDS: Employee in this position must have/be able to: •Enter data into a computer terminal/typewriter and operate standard office equipment. •Sit for extended periods of time. •See and read a computer screen and printed matter with or without vision aids. •Hear and understand speech at normal levels and on the telephone, with or without hearing aids. •Lift and/or carry up to 25 lbs at waist height for short distances. •Bend at the waist. •Reach overhead, above the shoulders and horizontally, grasp, push/pull. :

Requirements / Qualifications

Requirements / Qualifications