Edmonds Community College is committed to diversity, equity and inclusion. The college values its talented, diverse workforce and seeks to attract, hire, and support employees who consistently and actively embrace diversity and equity. Edmonds Community College is an equal opportunity employer. Edmonds Community College invites all individuals to apply and as an equal opportunity employer, we also encourage individuals from diverse backgrounds and groups to apply for this position.
Office Assistant 3 Workforce Development & Training 30 hours per week
DESCRIPTION: Edmonds CC's Workforce Development and Training Division is seeking an Office Assistant 3 to join the team in the Vice-President's office. This position supports the mission of the college Teaching|Learning|Community by providing clerical support for the Workforce Development and Training (WDT) division, which offers quality learning opportunities for people of all ages through credit and non-credit educational programs. Work performed in this position will include complex, detail oriented projects such as preparing reports; preparing, reviewing, and processing fiscal documents; maintaining electronic records, manual files, and databases; monitoring financial records; making travel arrangements; and scheduling meetings for the Vice-President for Workforce Development & Training (WDT).
TYPICAL RESPONSIBILITIES: Under the supervision of Executive Assistant to Vice-President for WDT, this position will perform a variety of complex support functions for the office such as:
Assist in filing, maintaining, monitoring, and reconciling some budgets and electronic fiscal records and prepare budget reports
Schedule meetings including creating and sending invitations using Google calendar; request room reservation using 25Live; catering, parking permit request, etc.
Prepare agenda and take minutes at WDT meetings, as required.
Make travel arrangements for VP-WDT.
Answer telephone calls; receive visitors; and able to give directions or referrals to walk-in guests or students or phone calls.
Screen and distribute incoming mails/paperwork/messages.
Perform complex Word processing tasks such as integrating text with graphics, using spreadsheets and database software to develop and maintain records.
Review all outgoing paperwork for completeness and accuracy, making corrections as needed.
Prepare purchase requisitions to pay invoices and other forms of payment using Purchasing Express
Maintain electronic office files including budget related files, WDT Google Sites, Sheets, and Docs/Forms.
Assist in planning and setting up for special events sponsored by WDT.
Represent the WDT office and Edmonds CC in a personable and professional manner.
Perform other duties as may be assigned.
This is a classified staff position reporting to the Executive Assistant to the VP of Workforce Development & Training.
For information on how to apply, please see Application Procedures and Required Documents, below.
Edmonds Community College