Office Assistant 3 - Lacey

Office Assistant 3 (OA3)

Community Corrections Division

Lacey, WA

[Salary Range 38CC: $3,265.00-$4,336.00]

• If you are viewing this posting from an external job site (such as Indeed), copy/paste and search via the following link to apply directly to this and other WA State Department of Corrections (DOC) positions:  https://www.governmentjobs.com/careers/washington/doc.

The Mission of Washington State Department of Corrections (DOC) is to improve public safety by positively changing lives.

Our agency is looking to fill a full-time, permanent Office Assistant (OA3) vacancy within the Community Corrections Division. This position works for the Lacey Field Office located at 6135 Martin Way East Lacey, WA 98516.

Under general direction of the Secretary Supervisor, this position provides clerical support to eleven Community Corrections Officers, two Community Corrections Supervisors, and the Secretary Supervisor. We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our supervised individuals, our agency, and our community.

We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency. If you have a passion for service - review, decide, and apply!

HOW TO APPLY

Complete the online application accessible via the 'Apply' button located at the top right corner of this posting and attach the following:

• Cover letter regarding your interest in this position.

• Detailed chronological resume.

• And at least three professional references with valid phone number(s) and an email address for each. Definition of "professional references" is listed below in the Supplemental Information section.

Applicants wishing to claim Veterans' Preference should attach a copy of your DD-214 (member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to your online application.

Do not include any personal photos or personally identifiable data within your application.

Incomplete application packages or 'see resume' in lieu of the requested information may disqualify you from the process.  Manage front desk reception.

• Greet and direct clients, general public, and/or stakeholders to the appropriate staff.

• Manage a multi-line phone system.

• Manage incoming and outgoing mail.

Provide administrative support to CCO's (to include but not limited to).

• Perform file maintenance tasks such as setting up new files for supervised individuals, maintaining electronic and hard copy files, close, and archive.

• Process assignment paperwork: prepare paperwork for intake, add to existing file, complete proper paperwork.

Provide Clerical Support.

• Copies/scans reports to proper agencies as requested following Department of Corrections Public Disclosure Policy.

Other duties as assigned. Required Qualifications

• High school diploma or equivalent.

• Computer knowledge

The successful candidate will possess the following skills and abilities:

• Maintain regular and reliable attendance.

• Must respect and maintain confidentiality.

• Ability to work with individuals of various criminal backgrounds and personalities.

• Ability to effectively communicate with coworkers, the public, and criminal justice agencies/stakeholders.

• Ability to file, use appropriate grammar, punctuation, and spelling.

• Ability to focus with constant interruptions.

• Strong written and verbal communications.

Desired Qualifications

• Prior experience working in an office setting.

• Experience working with databases and computer programs.

• Experience working with Microsoft Office Suite programs such as Outlook, Word, and Excel.

Vision:  Working together for safer communities.

Mission:  Improving public safety by positively changing lives.

Our Commitment:  To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

Visit Mission & Vision | Washington State Department of Corrections for more information about our agency.

IMPORTANT NOTES:

• References

- Include a minimum of three professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, include non-related professionals, such as educators or other professional associates. Note: Phone number AND email address are required for all professional references.

• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

• You may work directly with or near individuals who have committed a crime in a potentially hazardous setting. Consider this when deciding to apply.

• Pre-employment Drug Test

• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process; applicants who test positive for any controlled substances will be disqualified from consideration.

• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

• Salary is based on experience and is determined at the time an offer of employment is made. The salary listed in the job posting includes Steps A-M. Step M is a longevity step and is typically gained six years after being assigned to Step L in your permanent salary range.

• Represented Position

• This position is represented by the Washington Federation of State Employees (WFSE).

• Note: This recruitment may be used to fill other (permanent or non-permanent) positions within 60 days after the listed position(s) have been filled.

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)

• Up to 25 paid vacation days each year, in accordance with the CBA 

• 8 hours of paid sick leave per month

• 12 paid holidays each year

• Generous retirement plan

• Flex Spending Accounts

• Dependent Care Assistance

• Deferred Compensation

• Visit our benefits page to see more!

For questions about this recruitment, or to request reasonable accommodation in the application process, contact Daniel.Camarena@doc1.wa.gov or 509-980-1973. Make sure you reference the recruitment/job # listed above, it begins with 2024.

For TTY service, call the Washington Relay Service at 7-1-1 or 1-800-833-6388.