Office Assistant 3 - Sheriff's Department

Description

Why It's a Great Department/Business Unit:

Pierce County Sheriff's Department is a "full-service agency" that provides law enforcement, jail, court security, and civil processing services to all areas of unincorporated Pierce County, and the contract cities of Edgewood and University Place.

The Sheriff's Department is comprised of 638 commissioned law enforcement and corrections staff and 67 civilian personnel. Together, these dedicated employees support our 4 bureaus, including Administrative Services, Corrections, Criminal Investigations, and Patrol.

You will join a team or unit located at the Sheriff's Department Jail or Headquarters. This position may involve exposure to the inmate population in our maximum-security correctional facility or transcribe confidential and sensitive information, including crime scene reports.

Why It's a Great Opportunity:

A career with the Pierce County Sheriff's Department is your opportunity to make a difference in people's lives every day as each employee plays a role in supporting our mission to protect life and property, uphold rights, and work in partnership to build strong, safe communities.

This rewarding and vital support position performs varied administrative tasks that impact the day-to-day operations of the department, criminal justice system and the citizens of Pierce County.

How to be Successful in the Role:

A successful candidate will join the team with the ability to exercise good judgement, collaborate, and positively engage with the citizens of Pierce County. This person will develop on the job skills to prioritize competing assignments while providing excellent customer service to internal and external customers. A willingness to learn and a desire to help and support your co-workers will be the key to your success.

Your Future in this Role:

You will gain a broad knowledge of the department and may have an opportunity to transfer to another unit within the Department. Additionally, you will receive on-the-job training from administrative staff and have access to LinkedIn Learning to further your growth as an administrative professional.

Position Summary

This position performs responsible and complex and/or lead administrative support work performed for various departments and offices within Pierce County. An employee in this classification is responsible for performing specialized administrative or program support functions requiring extensive knowledge of County and departmental policies and procedures.

Click Office Assistant 3 for a classification/job description with a more detailed list of essential functions, competencies, physical demands and working conditions/environment.

Qualifications

MINIMUM REQUIREMENTS TO APPLY:

• Two or more years of progressively responsible clerical experience or administrative program support work. Additional education or related experience may substitute for the required experience to a maximum of one year.

• High School diploma or G.E.D. certificate is required.

• Age eighteen (18) at time of appointment.

• United States citizenship, lawful permanent resident or DACA recipient, and the ability to speak, read and write the English language as required by RCW 41.14.100.

• Ability to successfully complete Pierce County Sheriff's Department background investigation, which will include, but is not limited to

• Reference Checks

• Personal Interviews

• Oral Board Interview

• Pre-Offer Polygraph Examination

• Submission of Fingerprints

• Work History Check

• Criminal, Driving, and Financial History Checks

• Pre-Offer Drug Screening UA

Supplemental Information

ASSESSMENT PROCESS FOR OFFICE ASSISTANT 3:

• After the closing date, qualified applicants will receive an email with a link to an experience and training assessment.

• Individuals attaining a passing score of 70% or higher on the Office Assistant 3 assessment will be placed on the Civil Service register in order of final score.

• VETERAN'S PREFERENCE / SCORING CRITERIA: Veteran's Scoring Criteria will be granted in accordance with RCW 41.04. IF YOU ARE CLAIMING VETERAN'S SCORING CRITERIA, PLEASE ATTACH A COPY OF YOUR MILITARY "DD FORM 214 MEMBER- 4"* TO THE APPLICATION.

• Candidates will be referred from the register to fill vacant positions occurring within one (1) year from the date the name is placed on the register.

• All Sheriff Department employees serve a one (1) year probationary period.

• If you have a question about this opportunity, please email Civil Service at PCCivilService@piercecountywa.gov and specify the Job Number and Title.

• If you do not have internet access, you may visit your local public library or any WorkSource location and use their computers.

• Individuals needing accommodation in the application or need this job announcement in an alternative format may call Human Resources at (253) 798-7480, at least two days prior to the need.

ATTENTION: All communication from Pierce County Civil Service is sent by email using the email address listed on your application. This may include communication that contains confidential or private information such as exam results and reasons for removal, etc. You are responsible for keeping your email address updated.

At Pierce County, diversity, equity, and inclusion means commitment, not a single step. We strive to foster an inclusive environment that supports equitable access to opportunities throughout your career. We want to recruit, develop, and maintain a talented workforce from various backgrounds, cultures, lifestyles, and perspectives, committed to our vision. Employees of the County have local, direct, and visible impact in our diverse community. Will you join us in keeping Pierce County a great place people are proud to call home?

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Pierce County offers a competitive benefits package that offers flexibility and peace of mind. We are proud to offer Employee Resource Groups, a focus on professional development in our Leadership Training Program, and a County Book Club.

We understand that your life revolves around more than just your career and that your priority is making sure that you and your family maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Our benefits:

Vacation (Annual Leave)

After approximately six months, employees receive six days of vacation leave.

Since we value your experience, the amount of vacation you can accrue increases the longer you work with us. Vacation accrues on a bi-weekly basis for full-time employees as follows:

Vacation Accruals:

During years 1-3, 12 Days

During years 4-7, 16 Days

During years 8-13, 20 Days

During years 14-18, 23 Days

During years 19, 24 Days

During years 20, 25 Days

During years 21, 26 Days

During years 22, 27 Days

During years 23, 28 Days

During years 24, 29 Days

During years 25 & thereafter, 30 Days

A maximum of 45 days may be carried from one year into the next.

Pro-Rated for Part-Time based on % of 1.0 FTE.

Military Leave:

Pierce County has a proud history of supporting the armed forces and provides members of the armed forces with up to 21 days paid military leave per state fiscal year.

Holidays:

Some full-time employees are entitled to eleven paid holidays as follows:

New Year's Day

• January 1

Martin Luther King, Jr's birthday

• Third Monday in January

President's Day

• Third Monday in February

Memorial Day

• Last Monday in May

Juneteenth

• June 19

Independence Day

• July 4

Labor Day

• First Monday in September

Veteran's Day

• November 11

Thanksgiving Day

• Fourth Thursday in November & Friday after

Christmas Day

• December 25

Personal Holidays:

Regular full-time and regular part-time employees, and employees occupying limited duration positions, shall also receive two additional paid personal holidays. Paid personal holidays shall only accrue for those employees on County payroll as of January 1 of each year or the first work day following January 1 and must be taken during the calendar year in which it was accrued.

Furlough:

Some Pierce County employees may be designated to receive 10 "furlough" days per year in lieu of holidays. Furlough days are available for use on January 1 and must be scheduled and taken within the calendar year. Employees who leave employment with Pierce County must reimburse the employer for used furlough days based upon the number of remaining holidays.

Sick Leave:

Sick leave accrues on a bi-weekly basis, at the rate of one day per month.

Insurance Benefits:

Employees and families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with very affordable monthly premiums that offer coverage throughout Pierce County. Employees are eligible to enroll each year in a flexible spending plan, which enables them to use tax-deferred dollars toward their health care and dependent care expenses. Employees also have the opportunity to participate in supplemental life and long term disability insurance plans. To view premium rates, summary of benefit coverage, and other information, please visit the Pierce County Health Benefits website.

Retirement and Deferred Compensation:

Pierce County employees are members of the State of Washington's Department of Retirement System (DRS) and depending on the position or previous DRS enrollment will be able to enroll in one of many programs DRS offers. For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Nationwide Deferred Compensation Plan. This is a supplemental retirement savings program that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security:

All Pierce County employees are covered by the federal Social Security and Medicare systems. The county and the employee pay an equal amount into the system.

Miscellaneous Benefits:

Please visit Pierce County's Benefits website for more information.

Telework/Remote Options:

Some departments allow for telework or work-from-home options dependent on the body of work. Learn more about our telework policy here.

All employees are required to be WA State residents after 30 days of employment.

01

Do you have two or more years of progressively responsible clerical experience or administrative program support work? (Additional education or related experience may substitute for the required experience to a maximum of one year.)

• Yes

• No

02

Do you have a high school diploma or GED certificate?

• Yes

• No

03

Are you a United States citizen, lawful permanent resident, or DACA recipient (as required by RCW 41.14.100)?

• Yes

• No

04

CERTIFICATION OF STANDARDS READ THE FOLLOWING INFORMATION CAREFULLY. Your certification will be verified during the course of the background investigation and polygraph examination. INCONSISTENT INFORMATION OR DISHONEST CERTIFICATIONS WILL BE GROUNDS FOR REJECTING YOUR APPLICATION. INCONSISTENT INFORMATION IS CONSIDERED DECEPTION. Pierce County Sheriff's Department

• Standards on Illegal Drug Possession *No marijuana use/consumption since register was certified; and *Any use of all other illegal drugs must not have exceeded four (4) times total in the past ten (10) years; and *No use of all other illegal drugs within the last three (3) years; and *No use of illegal drugs by needle injection (excluding steroids); and *No illegal use of steroids within three (3) years; and *No illegal cultivation, manufacture, transportation, production, distribution, selling of marijuana in the last five (5) years for profit or pattern of criminal behavior.

*No illegal cultivation, manufacture, transportation, distribution, production, selling of any illegal controlled substance (excluding marijuana) in the last ten (10) years for profit or pattern of criminal behavior.

*Prescription drug misuse will be looked at on a case by case basis. It is understood that many candidates have experimented on a limited basis with illegal controlled substances in their past, and this behavior may not be an accurate indication of future performance with PCSD. Possession of any controlled substance outside the above standard, that occurred more than ten (10) years prior to to making the register, will be considered, upon request of the candidate. Pierce County Sheriff's Department Background Standards *No Adult Felony Convictions;

*No Adult Domestic Violence Statute Convictions;

*No Misdemeanor Convictions within three (3) years;

*Juvenile Convictions will be carefully reviewed;

*No Pattern of Criminal Behavior.

• Driving standards do not exceed the ten (10) point driving violation limit for the 36 months preceding the date of this application. The following driving standards represent the maximum allowable violations of driving laws and must not exceed ten (10) total points in the last 36 months. DQ = Driving violation automatically disqualifies applicant if it occurred within the last 36 months. Violation: Denial of issuance of driver's license/license revoked; DQ. Violation: Negligent homicide; DQ. Violation: Driving under the influence of alcohol or drugs; DQ. Violation: Hit and run (attended); DQ. Violation: Reckless Driving (accident involved); DQ. Violation: Reckless Driving (no accident); 6 points. Violation: Negligent Driving (accident involved); 5 points. Violation: Hit and run (unattended); 5 points. Violation: Negligent Driving (no accident); 4 points. Violation: Driving while driver's license suspended; 4 points. Violation: Accident involved, infraction; 3 points. Violation: Infraction No Proof of Insurance; 3 points. Violation: Moving violations not involving an accident; 1 point. Violation: Photo infraction .5 point. Violation: Speeding in excess of the posted limit: *0-10 over = .5 point. *11-19 over = 1 point. *20-25 over = 2 points. *over 26 = 3 points PROCESSING REQUIREMENTS OF THE POSITION * I am a US Citizen, lawful permanent resident or DACA recipient, as required by the RCW. * I can speak, read and write the English language so as to be easily understood, as required by the RCW. * I have a high school diploma or GED. * I possess or can obtain a valid Washington State driver's license by the date of hire. * I am able to provide proof of insurability. * I am willing to undergo a thorough medical examination and psychological evaluation, if required. * I am willing to undergo a polygraph examination. * I am willing to undergo a pre-offer drug screening UA. * I am able to perform, with or without reasonable accommodation, the essential functions of the position (Please see "Essential Functions" section of announcement). * I have not been removed for cause from an employment register for any position in the Pierce County Sheriff's Department during the past 12 months from the date of this application. NOTE: If you have committed illegal actions, whether or not you were caught, these actions may be grounds for disqualification. If you have questions regarding this issue, you may contact the Civil Service Commission Office or the Pierce County Sheriff's Department Background Unit. Do you certify that you meet the standards listed above?

• Yes

• No

Required Question

Agency Pierce County

Address Pierce County Human Resources

2401 S 35th St, Rm 121

Tacoma, Washington, 98409

Phone (253) 798-7480

For Sheriff's Department positions: 253-798-6250

Website http://www.piercecountywa.gov/jobs