Office Assistant 3 (Pcn 20-6181)

The Department of Corrections, the Anchorage Pretrial Office is currently recruiting for one Office Assistant III position

What you will be doing:

This position is responsible for performing a variety of challenging and rewarding administrative duties including entering information accurately and timely into databases and spreadsheets, purchasing and obtaining supplies, equipment, and products for the office, maintaining journals for budgetary purposes, preparing, and submitting employee timesheets for processing, and front-desk reception duties.

Our organization, mission and culture:

The vision of the Department of Corrections, Division of Pretrial, Probation and Parole is to serve Alaska's diverse population through objective, legal and evidence-based community supervision, while respecting the rights of victims, defendants, probationers, and parolees.  We are committed to promoting a healthier, stronger, safer Alaska.  The Office Assistant 3 is an essential position for helping the Department fulfill this vision.  They work closely with the Pretrial Officers, as well as victims and community partners to help ensure each office is held to the highest standard.

Our mission is to help provide positive change in every town, village, and neighborhood in Alaska by enhancing public safety, assisting the court with the fair administration of justice for victims and defendants, and by providing quality supervision that holds defendants accountable, while connecting them to community partners and resources that can provide an individual the tools for long-term change and success.

The benefits of joining our team:

By joining the Anchorage Pretrial Office, you will be an integral team member in making our communities safer.  The Department of Corrections offers flexible work week schedules, paid time off and many opportunities for career advancement.

The working environment you can expect:

The Anchorage Pretrial Office supervises nearly 1400 defendants daily on various forms of pretrial release residing within the Municipality of Anchorage.  The Anchorage Pretrial Office provides a dynamic work environment amongst a cohesive group of coworkers committed to success.

Who we are looking for:

To be successful in the position a candidate will need the following core competencies:

• Positive attitude and ability to be flexible despite a high-speed environment with rapidly changing priorities and interruption.

• Effective Communicator: demonstrates open, honest, and respectful verbal communication with people of all cultural backgrounds, ages, and levels of education.

• Customer service focused

• Self-Starter who is well organized with a strong work ethic.

For technical competencies, a successful candidate will need to demonstrate:

• Knowledge and experience operating a multiline telephone.

• Ability to multitask and prioritize work.

• Ability to deescalate individuals who may be agitated or hostile.

• Knowledge and experience operating various computer databases and programs (Word, Excel, Adobe).

• Ability to accurately and efficiently document information through computer databases.

• Valid Driver's License is required for this position.

Watch Alaska DOC's Division of Pretrial, Probation, & Parole video here:

AK DOC Video DP3

High school diploma or the equivalent.

AND

One year of experience that includes clerical tasks such as performing reception duties, answering routine questions on services or products, retrieving information from electronic or hard copy files, recording expenditures and receipts, or typing routine correspondence.

Substitution:

Education from an accredited college may substitute for six months of the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocational education equal one month of experience).

Special Note: 

"High school diploma equivalent" means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular driver's license and be 18 years of age or older.

Some positions in this class may require skill in typing. Recruitment and selection may include this requirement.

REQUIRED DOCUMENTS

• Last three performance evaluations (at time of interview); and

• List of three professional references (at time of interview).

PREA NOTIFICATION

The Department of Corrections follows and maintains federal and state requirements standards including, but not limited to, Prison Rape Elimination Act (PREA) standards which apply to all public and private institutions that house adult or juvenile offenders. PREA standards preclude the department from hiring or promoting anyone who has engaged in, or been convicted of any conduct which would violate PREA standards related to sexual assault including:

• Sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution;

• Convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or

• Has been civilly or administratively adjudicated to have engaged in the activity described above.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview, at the discretion of the hiring manager.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges, universities, or high schools may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution or high school.  It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

If using work experience in your Applicant Profile, you must also provide the employer name, your job title, dates of employment and whether full or part-time. Applicant Profiles will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

CRIMINAL HISTORY CHECKS/APSIN/ACOMS

Please be aware - this position requires the use of the Alaska Public Safety Information Network (APSIN)/Alaska Corrections Offender Management System (ACOMS).  A security clearance issued by the Department of Public Safety (DPS) is necessary to use APSIN/ACOMS.  DPS will deny security clearance for any applicant who has been convicted of a felony or misdemeanor in this state or another jurisdiction, or who may be a fugitive from justice.  Additionally, security clearance will be withdrawn if DPS discovers that material information was falsified or omitted at the time of the initial application for security clearance.

FINGERPRINT NOTICE

All Department of Corrections employees are required to be fingerprinted. The successful candidate must pass a criminal history check.

MULTIPLE VACANCIES NOTICE

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance please visit: https://www.governmentjobs.com/js_lostpswd.cfm?&topheader=alaska

Randell Cosper, Deputy Chief Pretrial Services Officer

Phone: (907) 334-2503

randell.cosper@alaska.gov