Office Assistant 3 (Pcn 10-1320)

Are you looking for an opportunity to utilize new technologies, work with the public, and learn about Alaska's land management? Want to be a part of a dynamic team of dedicated professional land managers responsible for making decisions that facilitate state land use?

Do you want to help shape the quality of life for present and future Alaskans?  If so, please apply for this exciting career opportunity as an Office Assistant 3 for the Southcentral Regional Land Office (SCRO). We are looking for a collaborative and positive team member with an interest in public land management.

Mission and Culture

The DNR mission is to "develop, conserve and maximize the use of Alaska's natural resources consistent with the public interest." The DMLW's mission is to "provide for the appropriate use and management of Alaska's state-owned land and water, aiming toward maximum use consistent with the public interest."

One of DNR's key functions is authorizing the use of state lands if it is consistent with the public interest. The Office Assistant 3 supports the Southcentral Regional Land Office by serving as the main public-facing representative for the office. This position will also provide highly valued support by ensuring that the general office clerical tasks are completed.

Core Responsibilities

This position is responsible for establishing and maintaining productive working relationships with diverse groups of people by being the first to greet visitors to the office. The office assistant will be responsible for the clerical support of the office, which includes processing mail, maintaining office supplies, and directing phone calls. This position will also be trained to assist adjudicator staff in receiving, reviewing, and initiating various land use authorizations.

Benefits of Joining Our Team

The Southcentral Regional Land Office is a team of 34 professionals who work closely together to provide excellent customer service, efficient and transparent land use authorization processing, and strive to assure compliant use of state lands and resources. Working within the office is fast-paced, exciting, interesting, and challenging, with a friendly and highly supportive atmosphere. There are opportunities for personal growth and advancement, alternate work schedules, and extensive land management training.

The Working Environment You Can Expect

This position is in the Atwood Building in downtown Anchorage, with an individual working space on the 9th floor. The core hours are from 8:00 AM-5:00 PM Monday - Friday and currently require a 7.5-hour daily work schedule, with an option for an alternate work-week schedule.

The office has a positive atmosphere geared towards collaboration and teamwork. The office has a beautiful view of the Chugach Mountain Range and offers free parking. The Atwood building is near coffee shops, restaurants, shopping, the park strip, and the Coastal Trail system.

We are looking for a candidate who possesses the following position-specific competencies.

• Experience establishing and maintaining productive working relationships with diverse groups of people, including those whose interests are sometimes adversarial.

• Strong verbal and written communication skills that clearly and concisely convey the message to a broad spectrum of audiences.

• Working knowledge of computer-based workstations and relevant business software.

• Ability to organize, set priorities, plan, and direct workflow and procedures for recordkeeping, filing, and other clerical office systems.

• Experience comprehending and interpreting written material and applying rules and instructions.

High school diploma or the equivalent.

AND

One year of experience that includes clerical tasks such as performing reception duties, answering routine questions on services or products, retrieving information from electronic or hard copy files, recording expenditures and receipts, or typing routine correspondence.

Substitution:

Education from an accredited college may substitute for six months of the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocational education equal one month of experience).

Special Note: 

"High school diploma equivalent" means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular driver's license and be 18 years of age or older.

Some positions in this class may require skill in typing. Recruitment and selection may include this requirement.

NOTE: PLEASE READ THE FOLLOWING CAREFULLY

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements to be considered for employment at this time.

At the time of application,the applicant must attach as individual documents the following items (If unable to attach documents, please fax or email the contact listed below):

• Copies of transcripts are needed if education is used to meet minimum qualifications.

If selected for an interview, the applicant must provide the following:

• Valid driver's license.

• Three professional references (with current telephone numbers) that can be contacted regarding your job qualifications, at least one of which must be a current or former supervisor.

• Two (2) previous evaluations or letters of reference if evaluations are unavailable.

SPECIAL NOTICES

• Must either possess an Alaska Driver's License or be prepared to acquire an Alaska Driver's License within six months of appointment to the position.

Application Notice

You can ONLY apply for this position through the Workplace Alaska website or a hardcopy application. If you accessed this recruitment bulletin through a job search portal, such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to apply successfully.

Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.

Supplemental Questions

This recruitment utilizes a supplemental questionnaire as part of the application process. These questions may be a mix of written, yes/no, multiple-choice, and select-all-that-apply questions.

The answers you provide to the questions will allow you to tell us about your experience and/or education. Responses will be used to determine which applicants will advance to the interview phase of the recruitment and selection process; please be as thorough and accurate as you can.

A cover letter is NOT required for this position. Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

Education

If post-secondary education is required to meet the minimum qualifications, you must fill out the Education section of the application. If you have not obtained a degree, please indicate the units completed.

Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of the interview.

Special Instructions for Foreign Education

Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.

Work Experience

If using work experience not already documented in your application, also provide the employer's name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine whether the responses are supported, and minimum qualifications are clearly met. If they are not, the applicant may not advance to the recruitment interview and selection phase.

Note: Attaching a resume is not an alternative to filling out the application entirely. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

Bargaining Unit

If you are a current state employee, please mark the union you are a member of at the time of application. Do not complete this question if you are not a current state employee.

EEO Statement

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.Workplace Alaska Application Questions & Assistance

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For assistance with your password, please visit the reset password page.

For specific information about this position, please get in touch with the hiring manager at the following:

Name: Candice Snow

Title: Natural Resource Manager 2

Phone: (907) 269-8565

Email: candice.snow@alaska.gov