Office Assistant 2 (060050M)

This position is open to Alaskan Residents only.

Please check out the residency definition to determine if you qualify.

The Division of Finance is currently offering a hire incentive bonus of up to

 $2,000.00 to newly hired Office Assistants.

The incentive bonus will be paid in two equal installments, less mandatory deductions. Employees will be eligible for the first installment after a successful completion of 90 days.

Employees will be eligible for the second and final installment after the employee's successful completion of probation. To receive an incentive, employees are expected to agree to a two-year term of employment with the Division of Finance.

RECRUITMENT EXTENSION NOTICE

The recruitment period for this vacancy has been extended to allow for a larger applicant pool. If you have already applied, there is no need to reapply.

What you will be doing:

The Office Assistant 2 provides advanced clerical support to the Payroll Services section through the evaluation, auditing, distribution, and processing of personnel and payroll documents, data, and reports. It provides assistance to technical staff with various payroll duties including data entry of routine personnel actions, routine timesheet data entry, and document verification.

Our organization, mission, and culture:

Payroll Services provides assistance to the operational and administrative staff of their assigned agencies regarding personnel/payroll processing.

We foster a fun and productive work environment and value integrity, professionalism, empowerment, approachability, continuous learning, and accountability.

The diversity of human resource (HR) work provides ample opportunity for professional development.  Whether you are looking to begin your HR career,  further develop new HR skills, or begin your career with the State of Alaska, this could be the job for you!

The benefits of joining our team:

This is a great opportunity for those individuals looking to begin their career in the human resources field with the State of Alaska. The incumbent will have the opportunity to gain valuable experience with the support for career advancement.

The working environment you can expect:

We are located in the Michael J. Burns building, close to the Juneau/Douglas bridge; within walking distance to restaurants and grocery stores.  This is a fast-paced work environment with duties changing daily based on the needs of payroll staff and the payroll cycle.

Who we are looking for:

In order to be successful in this position, we are looking for an applicant that possesses the following knowledge, skills, abilities and experience:

• Ability to learn new word processing, spreadsheet, and similar business software programs.

• Great customer service and communication skills.

• Ability to comprehend and follow oral and written instructions, procedures, and guidelines and apply them to varied situations.

• Excellent organizational skills.

Special Note:

• Valid driver's license.

If this sounds like your skill set, or one you would like to develop, please submit an application through Workplace Alaska.High school diploma or the equivalent.

AND

One year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Substitution:

Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).

Special Note: 

"High school diploma equivalent" means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular driver's license and be 18 years of age or older.

Some position in this class may require skill in typing. Recruitment and selection may include this requirement.At time of interview, please provide the following:

• Contact information for three (3) professional references, if not already provided in your application.

Please read the below information carefully. This applies to your application submission.

SUPPLEMENTAL QUESTIONS

For your application to be evaluated you must answer the Supplemental Questions. Be specific in your answers and tell us how you acquired the relevant experience.

Please use complete sentences and proof-read your submissions when answering the supplemental questions. Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements in order to be considered for employment at this time.

WORK EXPERIENCE

Applications will be reviewed to determine if minimum qualifications are met. Therefore, all work experiences the applicant is using to meet minimum qualifications for this position must be documented in the application package.

 Please include the employer's name, your job title, dates of employment, and whether the employment was full or part-time. Applicants who submit packages that do not provide sufficient information to demonstrate minimum qualifications are met may not advance in the selection process.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at:

P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

NOTICE

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

For specific information in reference to the position, please contact the hiring manager:

Shawna Libby, Administrative Officer 2

Phone: 907-465-5615  

shawna.libby@alaska.gov