Office Assistant 2 (Pcn: 25-1156)

RECRUITMENT EXTENSION NOTICE

The recruitment period for this vacancy has been extended to allow for a larger applicant pool. If you have already applied there is no need to reapply.

ATTENTION ALASKA RESIDENTS ONLY!The Department of Transportation and Public Facilities (DOT&PF) Central Region Highways & Aviation is looking for an Office Assistant 2 to help us Keep Alaska Moving!

What you will be doing:

As an office assistant 2 for the Dillingham airport, you'll be providing direct administrative support to the staff and community of Dillingham.  You will be responsible for the following but limited to:

• Oversee the Airport Security Identification Area badging & training system for the Dillingham Airport

• Tracks and verifies accuracy of expenditures and coding

• Collect and input timesheets into the MMS systems

• Compile confidential personnel paperwork

• Receptionist for in-person & telephone contacts

• Arrange travel

Our organization, mission, and culture:

The Dillingham Maintenance Station is made up of 9 staff who work cooperatively to operate and maintain regulatory certification and compliance of this important FAR Part 139 and TSA 1542 airport,  State Highways, and Roads.  This also includes  rural airports across approximately 40,000 square miles of Southwest Alaska. We are the "moving" in the DOT&PF mission to "Keep Alaska Moving through Service and Infrastructure!".

Our crews operate and maintain these airports and roadways in all conditions, year around. Whether plowing snow in near "white-out" conditions to prepare the Airport for normal aircraft operations; maintaining Roadways safely for the traveling public; repairing asphalt on paved surfaces; conducting security inspections on Airport; maintaining airport lighting systems; clearing right-of-ways and airport safety areas of vegetation overgrowth; or training for any emergency that may occur, these are just a few of the situations you can find us in while making the difficult seem routine day after day.

This position will support these positions. We truly keep Alaska moving!

The benefits of joining our team:

Benefits include healthcare, contribution to retirement accounts and paid leave. Located at the airport in Dillingham, Alaska, you work in a scenic setting away from the more conjested parts of the state. Most of all, you will participate in performing activities directly related to the safety of all Alaskans.

The working environment you can expect:

The Dillingham Airport is located in beautiful Dillingham, Alaska.

While we strive to create a collaborative 'team' work environment, the M&O environment can be fast paced with frequently changing conditions. Priorities change in an instant and a successful applicant will change along with them. At M&O the greatest feeling of success comes in keeping Alaska moving in the face of challenges.

Who we are looking for:

To be successful in this position, the selected applicant will possess the following core competencies:

• Self Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.

• Attention to detail: Is thorough when performing work and conscientious about attending to detail.

• Customer Service: Anticipates and meets the needs of both internal and external customers.  Delivers high-quality products and services; is committed to continuous improvement.

To view the general description and example of duties for positions please go to the following link: https://www.governmentjobs.com/careers/Alaska/classspecs

High school diploma or the equivalent.

AND

One year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Substitution:

Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).

Special Note:

"High school diploma equivalent" means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular driver's license and be 18 years of age or older.

Some position in this class may require skill in typing. Recruitment and selection may include this requirement.

ALASKA RESIDENTS ONLY

Please be sure to check our residency definition to determine if you qualify.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

If using work experience not already documented in your application, also provide the employer's name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at:

P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

For specific information in reference to the position please contact the hiring manager at:

Briana Bockhorst / Administrative Assistant 3

Phone: (907) 269-0749

Email: briana.bockhorst@alaska.gov