Office Assistant 2 (12-4711)

This position is open to Alaskan Residents only.

Please check our residency definition to determine if you qualify.

WHAT YOU WILL BE DOING:

This is one of four Office Assistant 2 positions in the Records and Licensing unit which provides clerical services in administrative, informative, and programmatic functions following established procedures, precedents, and policies. This is a dynamic and fast paced environment that requires the incumbent to prioritize and multitask efficiently. The primary duties include assisting the public, data entry pertaining to State of Alaska criminal background check requests and dissemination of that information to the appropriate parties and staffing the Department of Public Safety Headquarters' main reception area and phones.

OUR ORGANIZATION, MISSION, AND CULTURE:

The work completed by this position supports the mission of the Division to provide technical and specialized services to the Department of Public Safety. The Records and Licensing unit's primary focus is ensuring organizations and private citizens receive timely responses to criminal background check and licensing requests and works with multiple units within the Division to achieve the mission of the Department to ensure public safety.

THE BENEFITS OF JOINING OUR TEAM:

Joining our team provides an opportunity to promote public safety and to provide support and technical assistance to agencies and the public throughout the state. This position provides an excellent opportunity to learn more about criminal justice information in general, the opportunity to develop and expand customer service skills, and the ability to increase knowledge about reviewing and interpreting federal and state laws, regulations, and policies within a team environment.

THE WORKING CONDITIONS YOU CAN EXPECT:

This position is located in Anchorage in the Department of Public Safety's Headquarters building located at 5700 East Tudor Road.  Office space consists of individual workstations in an open area to encourage collaborative efforts, and shared workstations located at the front desk to work directly with the public.

The team alternates staffing the front desk on a rotational basis. The office area is shared with three other Office Assistants, an Administrative Assistant who is the team lead, and the Records and Licensing Supervisor. The Chugach Mountains provide the backdrop for the building and ample parking is available; public transportation drop points are located directly in front of the building and paved trails are located right next to the building.

WHO WE ARE LOOKING FOR:

To succeed in this position, the incumbent will demonstrate the following:

• Clerical: Applies knowledge of knowledge of filing, typing, entering data, maintaining records, and using office equipment and software, processes, techniques, and establish standards to complete routine office work. Uses skills and abilities to complete tasks consisting of many different and connected parts, including deciding which processes to use.

• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.

• Customer Service: Interacts with recipients of services (internal or external customers) in a way that provides accurate, timely, and effective information and service in a courteous and professional manner.

• Self-Management:  Sets well-defined and realistic goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner, and is motivated to achieve.

• Attention to Detail: Is thorough when performing work and conscientious about producing consistently accurate work.

The Department of Public Safety strives to preserve the peace, enforce the law, prevent and detect crime, and protect life and property.  All positions support or carry out the Department's mission. If our mission interests you and this position embodies your strengths, please consider joining our team.

More information about the Department of Public Safety can be found on our website: http://dps.alaska.gov/

High school diploma or the equivalent.

AND

One year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Substitution:

Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).

Special Note: 

"High school diploma equivalent" means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular driver's license and be 18 years of age or older.

Some position in this class may require skill in typing. Recruitment and selection may include this requirement.

COVER LETTER

A cover letter is NOT required for this position. Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

ALASKA PUBLIC SAFETY INFORMATION NETWORK

This position requires the use of the Alaska Public Safety Information Network (APSIN).  A security clearance issued by the Department of Public Safety (DPS) is necessary to use APSIN.  DPS will deny security clearance for any applicant who has been convicted of a felony or misdemeanor in this state or another jurisdiction, or who may be a fugitive from justice. Additionally, a security clearance will be withdrawn if DPS discovers that material information was falsified or omitted at the time of the initial application or security clearance.

BACKGROUND CHECK

This position requires the incumbent to submit to a fingerprint based criminal history background check.  Due to the sensitive nature of this position, and required access to APSIN, an applicant with criminal convictions will not move forward in the selection process.

EDUCATION

To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.

SUPPLEMENTAL QUESTIONS

For your application to be evaluated you must answer the Supplemental Questions.  Be specific in your answers and tell us how you acquired the relevant experience.

Please use complete sentences and proof-read your submissions when answering the supplemental questions. Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.

WORK EXPERIENCE

Applications will be reviewed to determine if minimum qualifications are met.   Therefore, all work experiences the applicant is using to meet minimum qualifications for this position must be documented in the application package.

 Please include the employer's name, your job title, dates of employment, and whether the employment was full or part-time.  Applicants who submit packages that do not provide sufficient information to demonstrate minimum qualifications are met may not advance in the selection process.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at:

P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements in order to be considered for employment at this time.

NOTICE

If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

For specific information in reference to the position please contact the hiring manager: 

Abigail Hately

Phone: (907) 269-5767

Abigail.hately@alaska.gov