Office Assistant 2 (Pcn 06-N22005)

State Of Alaska Anchorage , AK 99501

Posted 2 weeks ago

The recruitment period for this job posting has been extended.

This position is open to Alaskan Residents only.

Please check outresidency definitionto determine if you qualify.

What you will be doing:

Under the direction of an Administrative Officer 1, this position will provide general office administrative support for the Healthy and Equitable Communities unit. Responsibilities include: payroll, code invoices using appropriate financial codes, review and process mail/faxes, track/file documents, utilize office software and databases, and assist with developing office procedures.

This position is non-supervisory and will be reporting to a supervisor in Juneau.

Our organization, mission and culture:

The mission of the Division of Public Health is to protect and promote the health of Alaskans.

As a member of our team, you will contribute every day to the improvement of the health of Alaskans and their families.

The Division of Public Health exemplifies these values:

  • Accountability- We are committed to responsible use of human, financial and environmental resources.

  • Respect- We provide services without discrimination or judgment.

  • Human potential- We are committed to developing each Alaskan's potential as a healthy individual as well as fostering strong, healthy communities.

  • Integrity- We are honest and ethical in all we do.

  • Scientific Excellence- We are committed to adding to and contributing to the body of scientific knowledge and using the best available knowledge and data to set public health policy.

The benefits of joining our team:

At the Division of Public Health, we recruit employees who demonstrate a vision for public health improvement, ensure all Alaskans have full and equal access to services, exemplify uncompromising ethical conduct, apply the best available health information and strategies, and are committed to continuously and enthusiastically working to achieve the best health for Alaskans and their communities. When we do our jobs well together, preventing illness and injury, promoting good health, and protecting everyone - Alaska is a better place for all people to live, work, and play.

During the COVID-19 pandemic, staff are working both remotely and in an office environment.

The working environment you can expect:

These positions will be part of a statewide Healthy and Equitable Communities team, with a supervisor in Juneau.

The Healthy and Equitable Communities team is a newly formed group to focus on health equity issues related to COVID-19. We have a fast-paced work environment that will initially be focused on getting new projects online.

Who we are looking for:

To be successful in the position the candidate will need the following core competencies:

  • Writing: Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a brief, clear, and organized manner; produces written information, which may include technical material, that is appropriate for the intended audience.

  • Computer Skills:
    Uses computers, software applications, databases, and automated systems to accomplish work.

  • Clerical: Knowledge of filing, typing, entering data, maintaining records, and using and completing forms.

  • Reading: Understands and interprets written material, including technical material, rules, regulations, instructions, reports, charts, graphs, or tables; applies what is learned from written material to specific situations.

  • Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.

A cover letter is NOT required for this position.Your complete application, including supplemental questions will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

To view the general description and example of duties for the position please go to the following link:https://www.governmentjobs.com/careers/Alaska/classspecsHigh school diploma or the equivalent.

AND

One year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Substitution:

Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).

Special Note:

"High school diploma equivalent" means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular driver's license and be 18 years of age or older.

Some position in this class may require skill in typing. Recruitment and selection may include this requirement.At the time of interview please provide the following:

  • Three (3) professional references we may contact by phone;

  • Current performance evaluation, if available;

  • A copy of academic transcripts (unofficial are okay, please ensure that the institution name/URL is listed on the transcripts) to verify that you meet the minimum qualifications.

Please read the below information carefully. This applies to your application submission.

SUPPLEMENTAL QUESTIONS

For your application to be evaluated you must answer the Supplemental Questions. Be specific in your answers and tell us how you acquired the relevant experience.

Please use complete sentences and proof-read your submissions when answering the supplemental questions. Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.

EDUCATION

To verify education being used to meet the required minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application. (Unofficial are okay, please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application, provided at the time of interview or if not provided, transcripts will be required prior to appointment.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.It is your responsibility to provide such evidence when applying. Omission of required documentation listed will result in an incomplete application and you will not receive further consideration.

WORK EXPERIENCE

When using work experience not already documented in your application, please provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met.

Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.

If you are currently or previously been appointed to a flexibly staffed position, please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position.

This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.

NOTE:Attaching a resume or curriculum vitaeis not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

The State of Alaska does not provide VISA Employer sponsorships.

RECRUITMENT SCOPE

This position is open to Alaska Residents only. Please check our residency definition to determine if you qualify.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

APPLICATION NOTICE

You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as ALEXsys or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here: http://doa.alaska.gov/dop/workplace/help/

NOTICE

Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095. If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains. For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at:

P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

For specific information in reference to the position please contact the hiring manager at:

Name/Title:Jake Cooper, HR Coordinator

Phone: (907) 334-4496

Email:jake.cooper@alaska.gov



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Office Assistant 2 (Pcn 06-N22005)

State Of Alaska