Office Assistant 2 (Pcn 20-6690)

The Department of Corrections, Division of Institutions, is recruiting for an Office Assistant 2 position at Anchorage Correctional Complex (ACC) in Anchorage, Alaska.

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What you will be doing:

This position is in the Property Section at the Anchorage Correctional Complex (ACC).   ACC is the intake facility for the Anchorage bowl that houses 800-1,000 prisoners, who are sentenced and unsentenced felons and misdemeanants.

The incumbent of this position must work independently to maintain inmate property and inmate accounts and input all necessary data entry to maintain accurate records.  Responsible for all inmate property stored in the property room at the Anchorage Correctional Complex. Maintain large amounts of cash in the property till; prepare bank deposit; ensure proper accountability of all inmate funding using ACOMS. Ensure inmates receive all items in their inventory including funds upon release.  Communicate with inmates regarding property or money concerns.

Our organization, mission and culture:

The Alaska Department of Corrections provides secure confinement, reformative programs, and a process of supervised community reintegration to enhance the safety of our communities.

We are trained professionals committed to a safe, open and respectful organization. We are dedicated to public safety and will always respect the rights and dignity of victims of crime. Offenders in our charge will be treated in a safe and humane manner, and will be expected to enhance their ability to reform every day.

The benefits of joining our team:

• Work with a dynamic group of individuals.

• Work with a variety of experienced DOC professionals.

• Assist and promote personal growth of subordinates through training, coaching, mentoring.

• Health Insurance, which includes employer contributions toward medical/vision/dental.

• A retirement program.

• Paid vacation time accrual.

• 11 paid holidays a year.

The working environment you can expect:

This position is part of a team which also consists of Correctional Officers.  Work hours are consistent with the shifts worked by the team.   Duty Schedule is one (1) week on / one (1) week off-75 hour rotation with the assigned shift.  This is either days for week on or nights for week on for a 13-week rotation.

• Fast paced environment that provides opportunity for professional development.

• Interactions with multi-disciplines within the institution.

• Positive working environment.

Who we are looking for:

• Experience in clerical functions including accurate data entry.

• Ability to multi-task with frequent interruptions while remaining calm, organized, and accurate.

• Punctual, dependable and reliable.

• Flexible to adapt to sudden changes.

• Able to work well with a diverse group of individuals.

• Ability to keep information confidential.

This position's schedule is week on/ week off, 75 hours per week with alternating day shift and night shift every 3 months.

• A Driver's License is required for this position

High school diploma or the equivalent and One year of experience that includes clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Substitution:

Education from an accredited college may substitute for the required experience (3 semester hours or 4 quarter hours equal one month of experience; 150 hours of vocation education equal one month of experience).

Special Note: 

"High school diploma equivalent" means one of the following: 1) a G.E.D.; 2) completion of any basic adult education course equivalent to 480 class hours (16 weeks at 30 course hours per week); 3) acceptance in full standing by an accredited college or university; 4) highest grade of school completed plus an amount of paid or volunteer experience that totals 12 years and includes basic clerical tasks such as greeting clients, answering phones, typing, filing, sorting mail, entering data, receiving payments, making change, or maintaining logs.

Some positions in this class may require the incumbent to operate motor vehicles. Such positions require that the applicant possess a regular driver's license and be 18 years of age or older.

Some position in this class may require skill in typing. Recruitment and selection may include this requirement.REQUIRED DOCUMENTS

• Resume

• 3 Professional References

• Last 3 Performance Evaluations

PREA NOTIFICATION

The Department of Corrections follows and maintains federal and state requirements standards including, but not limited to, Prison Rape Elimination Act (PREA) standards which apply to all public and private institutions that house adult or juvenile offenders. PREA standards preclude the department from hiring or promoting anyone who has engaged in, or been convicted of any conduct which would violate PREA standards related to sexual assault including:

• Sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution;

• Convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or

• Has been civilly or administratively adjudicated to have engaged in the activity described above.

EDUCATION

If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts can be attached at the time of application or provided at the time of interview, at the discretion of the hiring manager.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges, universities, or high schools may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution or high school.  It is your responsibility to provide such evidence when applying.

WORK EXPERIENCE

If using work experience in your Applicant Profile, you must also provide the employer name, your job title, dates of employment and whether full or part-time. Applicant Profiles will be reviewed to determine if the responses are supported and Minimum Qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

CRIMINAL HISTORY CHECKS/APSIN/ACOMS

Please be aware - this position requires the use of the Alaska Public Safety Information Network (APSIN)/Alaska Corrections Offender Management System (ACOMS).  A security clearance issued by the Department of Public Safety (DPS) is necessary to use APSIN/ACOMS.  DPS will deny security clearance for any applicant who has been convicted of a felony or misdemeanor in this state or another jurisdiction, or who may be a fugitive from justice.  Additionally, security clearance will be withdrawn if DPS discovers that material information was falsified or omitted at the time of the initial application for security clearance.

FINGERPRINT NOTICE

All Department of Corrections employees are required to be fingerprinted. The successful candidate must pass a criminal history check.

MULTIPLE VACANCIES NOTICE

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll-free) or (907) 465-4095 if you are in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance, please visit:  https://www.governmentjobs.com/OnlineApplication/User/ResetPasswordOscar Zapata

Administrative Officer 2

Phone: (907) 269-4112

Fax: (907) 269-4208

oscar.zapata@alaska.gov