State Of New York White Plains , NY 10601
Posted 7 days ago
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Review Vacancy
Date Posted 06/24/24
Applications Due07/09/24
Vacancy ID161496
Basics
Schedule
Location
Job Specifics
Contact
NY HELPYes
AgencyTaxation & Finance, State
TitleOffice Assistant 2 (NY HELPS)
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade09
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $41399 to $50884 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 9 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
County Westchester
Street Address 44 South Broadway
City White Plains
StateNY
Zip Code10601
Minimum Qualifications COMPETITIVE MINIMUM QUALIFICATIONS: The selected candidate must be reachable on the eligible list for this title and location under Civil Service Law, Rules and Regulations.
OR
The selected candidate must be eligible for a 70.1 transfer under Civil Service Law, Rules and Regulations.
OR
If eligible via 55 b/c please provide a copy of your active letter of eligibility with your response.
NON-COMPETATIVE MINIMUM QUALIFICATIONS: Current NYS employees with one year or more of qualifying permanent service as an Office assistant, clerical or keyboarding title allocated to Grade 6 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/38687titles.cfm
OR
One year of clerical experience.
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)
For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS titles, employees may take part in a promotion examination for which they are qualified.
Duties Description The incumbent will be required to perform the following essential functions:
Manipulate an alphanumeric keyboard to use a variety of software, word processing, spreadsheet and database applications to enter information, make inquiries and changes
Monitor databases throughout the day. Perform regularly scheduled daily review of data entered for print and mail jobs throughout the facility to ensure accuracy and timeliness and to verify job status
Complete job ticket information for print and mail jobs following established procedures and matrix of jobs
Communicate effectively via telephone and email to respond to Department staff inquiries regarding print and mail job requests
Prepare and analyze written reports for higher level staff.
Access the mainframe via a personal computer (85-90% of daily work schedule)
Prepare and type various department forms to complete print and mail request transactions
Photocopy and collate materials as directed
Set up and use manual and electronic office recordkeeping and file systems commonly used in business settings
Communicate effectively, both verbally and in writing, with staff throughout the entire print/mail facility
Assist with manual mailings and forms distribution as needed
Provide clerical assistance throughout facility as needed
Supervise clerical staff including mentoring staff and preparing staff evaluations of staff performance
Process payments and transmittals to banks, acknowledge and complete transmittals upon receipt from the bank
Operate office equipment such as telephones, photocopiers, scanning equipment, computers and printers to perform administrative duties as needed
Organize and track all office supplies, coordinate and track purchase requests
Complete mandatory employee and/or supervisory training
Work overtime during peak periods as needed
Handle sensitive applications, requests, and inquiries; adhere to the secrecy provision
Meet the Department's time and attendance requirements
Comply with the Office of Human Resources Management, Affirmative Action, Code of Conduct, Ethics, and Internal Control rules, policies, and procedures
Supervise clerical staff including mentoring staff and preparing staff evaluations of staff performance
Process payments and transmittals to banks, acknowledge and complete transmittals upon receipt from the bank
Organize and track all office supplies, coordinate and track purchase requests
Handle sensitive applications, requests, and inquiries; adhere to the secrecy provision
Comply with the Office of Human Resources Management, Affirmative Action, Code of Conduct, Ethics, and Internal Control rules, policies, and procedures
Additional Comments Telecommuting and hours to be discussed during interview.
SALARY PLUS LOCATION PAY
New York State is an equal opportunity employer. It's the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.
Some positions may require additional credentials or a background check to verify your identity.
Name Kacey Eutermarks
Telephone 518-402-2871
Fax
Email Address kacey.eutermarks@tax.ny.gov
Address
Street WA Harriman State Office Campus
City Albany
State NY
Zip Code 12227
Notes on ApplyingQualified Candidates should submit a letter of interest stating current title and how you qualify and resume.
Please reference the vacancy ID number, job title and the Civil Enforcement Division in the subject line of your response. If eligible via transfer, you may be contacted for your Social Security Number for verification of your NYS service.
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