Office Assistant 2 (NY Helps)

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Review Vacancy

Date Posted 06/11/24

Applications Due06/28/24

Vacancy ID160699

• Basics

• Schedule

• Location

• Job Specifics

• Contact

NY HELPYes

AgencyTaxation & Finance, State

TitleOffice Assistant 2 (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41399 to $50884 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address WA Harriman Campus Bldg 9

City Albany

StateNY

Zip Code12227

Minimum Qualifications COMPETATIVE MINIMUM QUALIFICATIONS: The selected candidate must be reachable on the eligible list for this title and location under Civil Service Law, Rules and Regulations.

OR

The selected candidate must be eligible for a 70.1 transfer under Civil Service Law, Rules and Regulations.

OR

If eligible via 55 b/c please provide a copy of your active letter of eligibility with your response.

NON-COMPETATIVE MINIMUM QUALIFICATIONS: Current NYS employees with one year or more of qualifying permanent service as an Office assistant, clerical or keyboarding title allocated to Grade 6 or higher.

Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/38687titles.cfm

OR

One year of clerical experience.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)

For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In June 2024, if a temporary NY HELPS employee is satisfactory performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS titles, employees may take part in a promotion examination for which they are qualified.

Duties Description The incumbent must be able to perform the following essential functions:

• Process name and address changes

• Monitor the Transactions Unit Inquiries mailbox

• Run and Review PayServ Queries, Control D reports

• Retirement Online - Review applications and ensure all information has been entered into the appropriate systems

• Assist in processing enrollment for optional members

• Assist with verification of employment requests (backup as needed)

• VRWS end date reconciliation report

• Miscellaneous duties as directed by management

Additional Comments New York State is an equal opportunity employer. It's the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.

Note: Telecommuting and schedule to be discussed at time of interview.

Some positions may require additional credentials or a background check to verify your identity.

Name Wendy Meyer

Telephone (518) 485-5124

Fax

Email Address tax.sm.Tax.Recruitment.Team5@tax.ny.gov

Address

Street WA Harriman State Campus

City Albany

State NY

Zip Code 12227

Notes on ApplyingQualified Candidates should submit a letter of interest stating current title and how you qualify and resume.

Please reference the vacancy ID number and job title in the subject line of your response.