Office Assistant 2 (Keyboarding) - Clinical Practice And Partnerships Office - Suny Oswego

Job Description:

The Clinical Practice and Partnerships Office at the State University of New York at Oswego invites applications to fill a full-time Office Assistant 2 (Keyboarding) position, Grade 9.

Posting Date: May 26, 2022

Review Date: Review of applications will begin immediately and will continue until the position is filled.

Salary: $37,507/year. Commensurate with qualifications and experience. In addition, the State University of New York provides an excellent benefit package. Please click here for more information on benefits for full-time CSEA professionals.

Date of Appointment: As soon as possible.

Description of Responsibilities:

• Demonstrate professional customer service, greet visitors, handle all incoming phone calls and other receptionist functions, and support an efficient and smooth daily workflow

• Process all incoming and outgoing mail; proof all outgoing placement documents; update and maintain all CPP calendars and proof and maintain the website; review, log, and process election voucher documents; create and maintain electronic and paper files; respond to all inquiries received through the cppffice@oswego.edu email address; oversee the maintenance of the email account

• Assist with clinical practice process: pull, sort, share, and update spreadsheets via information from Argos reports; review, log, and process all recruitment survey information as received; maintain the upkeep of the mentor teacher recruitment spreadsheet; assist with data entry and creation of the placement notifications; sort and send all placement notifications and oversee the proper documentation of the notifications being sent out; assist with candidate/application data entry on the working list placement spreadsheets; keep all applications (Tk20 & Google forms) updated; support an efficient and smooth placement process as outlined on the FPO placement workflow chart

• Organize and assist with all orientations and placement sign-ups; assemble materials for sign-ups and orientations; create signage for distribution and send emails to candidates regarding sign-ups, orientations, trainings, application open and close dates; maintain and update office policy and procedure electronic manual

• Assist with special projects as they occur, specifically those related to external partnerships, clinical experiences, TK20, and the My Brothers Keeper Teacher Opportunity Corps (TOC II) grant; assist with collecting data to improve overall office efficiency; assist Director with clerical support and maintenance of the TOC II grant paperwork, files, etc.

Requirements:

Minimum Qualifications:

Candidates must be permanent competitive or 55 b/c employees of New York State to be eligible to apply for this position.

Permanent Appointment:

One year of permanent competitive service as an Office Assistant 2 (Keyboarding) OR be reachable on the Office Assistant 2 (Keyboarding) eligible list OR have one year of permanent competitive or 55b/c service in a title eligible for transfer under Section 70.1 of the law.

70.1 transfer or Reinstatement:

One year of permanent competitive or 55b/c service as an Office Assistant 2 (Keyboarding) OR have one year of permanent competitive or 55b/c service in a title within two salary grades of the target title that is eligible for transfer under Section 70.1 of Civil Service Law.

Reassignment:

Permanent competitive or 55b/c service as an Office Assistant 2 (Keyboarding).

Provisional Appointment:

One year of permanent competitive service as Data Entry Machine Operator, Data Entry Machine Operator (Spanish Language), Keyboard Specialist 1, Keyboard Specialist 1 (Chinese Language), Keyboard Specialist 1 (Spanish Language), Law Department Document Specialist Trainee 1 or Trainee 2, Office Assistant 1 (Keyboarding), Office Assistant 1 Keyboarding (Chinese Language), or Office Assistant 1 Keyboarding (Spanish Language).

Conditions of Employment:

This will be a permanent or provisional appointment. Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.

Additional Information:

For more details, reference New York State Department of Civil Service, Job Title Code # 2581210, Office Assistant 2 (Keyboarding) and Grade 9.

If you have any questions about the position, please call or e-mail:

Human Resources

315-312-2230

HR@oswego.edu

Application Instructions:

To Apply Submit:

• Cover letter addressing qualifications and specifically addressing your experience

• Resume

• Copy of certificates related to qualifications

• Contact information for three professional references

electronically by clicking on the APPLY NOW button.

Official transcripts are required at time of appointment.

All required documents must be uploaded in order for your application to be reviewed and considered. Please click here to login to check/edit your profile or to upload additional documents.

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