Office Assistant 2 - Human Resources (NY Helps) - Suny Morrisville

Job Description:

Campus Title: Office Assistant 2 (NY HELPS)

Budget Title: Office Assistant 2 (NY HELPS)

Unit: CSEA-ASU, read our generous state benefits summary here!

Professional Rank and Salary Range: SG-9; $41,399

Duration: Calendar Year (this position follows a 12-month schedule)

Shift Information: Monday - Friday, 8:00AM - 4:30PM

Brief Description of Duties:

SUNY Morrisville is seeking an Office Assistant 2 to support our Human Resources Department. We are seeking a proactive, detail-oriented individual looking to support our innovative, vibrant campus environment. This position offers a unique opportunity to support our HR department in various administrative tasks while gaining valuable experience in the field.

We are here to mentor and train motivated candidates!

Important Notice for those appointed under NY HELPS:

• This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

• For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

• At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Primary Responsibilities include but are not limited to:

• Greet visitors entering the HR suite, answer telephone calls, respond to inquiries regarding procedures, oversee general email inbox, schedule meetings, and address more complicated and technical questions for Human Resources.

• Complete work authorization and employment verifications, complete HR forms, and assist with compiling and circulating paperwork.

• Coordinate and deliver informational sessions, including new employee orientation programs on various HR/Payroll topics to ensure a smooth transition for incoming students.

• Check for completeness of onboarding documents; communicate with supervisors and/or employees regarding incomplete forms or additional information requests.

• Filing both electronically and in hard copy, typing, proofreading, data entry, maintaining files with a high level of accuracy and confidentiality.

• Oversight of Time and Attendance System and reporting.

• Run scheduled and upon request reports from other departments within the campus with ability to export into Excel; create pivot tables; manipulate data to create customized reports.

• Creating/updating forms, schedules and other documents for office and/or college website.

• Provide administrative support for HR projects, events, and initiatives as needed.

• Other reasonable duties as assigned.

Requirements:

Non-competitive Minimum Qualifications (NY HELPS appointed):

• One year of clerical experience.

Competitive Minimum Qualifications (non-NY HELPS appointed):

• Promotion: one year as an Office Assistant 1; or one year of permanent service in a clerical or keyboarding title allocated to Grade 6 or higher.

Preferred Qualifications:

• Strong written and verbal communication skills.

• Excellent interpersonal skills and strong customer-service oriented mindset.

• Strong organizational skills with ability to multitask and prioritize workload effectively.

• Must possess an ability to edit, proofread, be detail-orientated and provide grammatical input into tasks.

• Computer proficiency with Microsoft Word, Excel, and PowerPoint

Additional Information:

SUNY Morrisville is committed to creating a vibrant community enriched by diverse perspectives, talents and experiences, and prohibits discrimination in employment based on gender, race, ethnicity, nationality, physical capability, age, creed, sexual identity, veteran status, and economic means. We encourage applications from candidates who share this commitment and will contribute to the diversity of our college community, especially members of historically under-represented groups. AA/EEO/ADA

In accordance with the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act" institutions of higher education are required to prepare an annual report containing information on campus security policies and campus statistics. This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by SUNY Morrisville; and on property within, or immediately adjacent to and accessible from the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters. You can obtain a printed copy of this report by contacting SUNY Morrisville University Police at (315) 684-6410, Office of Student Rights and Responsibilities at (315) 684-6070, Office of Human Resources at (315) 684-6038 and or by accessing the following web site https://www.morrisville.edu/contact/offices/university-police/clery-act

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Application Instructions:

Application Deadline: Although applications will be accepted until the position is filled, candidates should submit their application by as soon as possible, to assure optimal consideration.

Application Procedure: Application materials are required to be submitted on-line at http://www.morrisville.edu/careers

Please provide Cover Letter, Resume, and at least three employment references (we will not contact references without prior permission).