Office Assistant 1 (NY Helps)

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Review Vacancy

Date Posted 07/03/24

Applications Due07/15/24

Vacancy ID162214

• Basics

• Schedule

• Location

• Job Specifics

• Contact

NY HELPYes

AgencyTransportation, Department of

TitleOffice Assistant 1 (NY HELPS)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $35177 to $43521 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 7:30 AM

To 3:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Transportation Maintenance

16 Maple Rd

City Voorheesville

StateNY

Zip Code12186

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position. The qualifications are:

There are no minimum education or experience requirements for this title.

Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Duties Description The incumbent of this position will perform duties consistent with the standard for this title in the Transportation. Maintenance Residency Office. As such, the selected candidate will process transactions; maintain records, documents, and information; and produce correspondence, reports, charts, etc. Incumbents must be able to read, understand and apply procedures, rules and regulations and laws.

The duties include but are not limited to:

• Sorting and distributing mail.

• Maintaining records and files.

• Answering telephones and appropriately responding to or referring inquiries made by employees, vendors, and customers.

• Providing assistance to the Transportation Office Assistant 2 in the administration of the Residency program which may include Personnel, Purchasing, and Training activities, such as:

o Hiring and promoting employees, and employee orientations,

o Assisting with ordering supplies, purchase orders, and vouchers, tracking and entering TRINFO data,

o Record keeping for the Adopt-A-Highway program,

o Entering Travel Vouchers for employees within the County

o Reviewing employee's time in MMS ensuring flex time, overtime, recalls, meal allowance and leave times are all correct; then sending approved MMS records to the Time and Attendance system.

• Preferred candidates will possess excellent written and oral communication skills as well as proficiency in computer programs such as Microsoft Word, Excel, PowerPoint and Outlook.

Responsibilities may include serving a role within the Incident Command System to support the department's response to regional and statewide emergency situations.

Additional Comments "This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified."

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Name ATTN: Danielle Follett

Telephone

Fax 518-457-1570

Email Address dot.sm.mo.hr.personnel@dot.ny.gov

Address

Street NYS Department of Transportation

50 Wolf Road

City Albany

State NY

Zip Code 12232

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number R01-24-085 and last name in the subject line and referenced in the letter of interest no later than July 15th, 2024.