Office Assistant 1 (Keyboarding) - Part-Time - Brockport Student Government - NY Helps

Office Assistant 1 (Keyboarding) - Part-Time

• Brockport Student Government

• NY HELPS

Apply now Job no: 497003

SUNY Budget Title: Office Assistant 1 (Keyboarding)

Salary Level/Grade: SG006

Work type: Part time

Location: Brockport, NY

Department: Student Union, Leadership & Acti

Founded in 1835, State University of New York (SUNY) Brockport is an exceptional regional comprehensive public university that offers high-quality undergraduate and graduate degree programs in the arts, business, education, health, humanities, social sciences, and STEM. The University's curriculum is grounded in the liberal arts and sciences and emphasizes experiential learning.

Located only a few miles from Lake Ontario in a quaint "Village on the Erie Canal," SUNY Brockport is conveniently situated between the cities of Rochester and Buffalo - the fourth and second largest cities in New York State. Inspiring excellence through growth, engagement, and transformation is our mission. Join the inclusive community of dedicated faculty, staff, and students who together are Building a Better Brockport!

SUNY Brockport has a strong commitment to equity, diversity, and inclusion. We are committed to creating a diverse environment and are proud to be an affirmative action equal opportunity employer. We welcome individuality and encourage you to utilize your unique talents and bring your skills as we collaboratively strive to build meaningful lives and vibrant communities.

Job Summary:

The Office Assistant 1 (Keyboarding) for Brockport Student Government (BSG) is supervised by the Director of Student Union Leadership and Activities (SULA) and the President of BSG, and responsible for ensuring the daily operations of the department, its staff and programs. This position supports the mission of BSG to create, support, and implement high-impact programs and services to enrich student growth and promote the discovery of leadership potential.

General Office Support

• Must be available every Friday 4pm-5pm to take BSG Senate meeting minutes.

• Schedule appointments and meetings by referring to the BSG Executive Teams' student calendars as needed and using various office tools.

• Oversee student office assistants.

• Answer questions from and provide information to various parties regarding organization activities, transactions, and procedures. Refer inquiries as necessary.

• Perform various clerical or office assistance tasks such as scanning documents and verifying accuracy of data from scanned documents.

• Operate various communication systems such as telephones and computers; and keep records of such communications.

• Operate and perform basic cleaning and maintenance on, office machines and equipment. Clear paper jams in copiers, scanners and printers; replace toner cartridges; and clean keyboards and screens.

• Perform routine processing activities, including checking forms for completeness and accuracy.

Keyboarding and Document Preparation

• Type, proofread, review, and correct correspondence, documents, records, and other written material.

• Transcribe hand-written materials.

• Make appropriate corrections for format, accuracy, and validity.

• Assist in gathering or compiling data for reports, graphs, charts, tables, or other products.

• Create graphs, charts, or other visual aids to display data.

• May also prepare routine reports or assist others in the preparation of reports, following established guidelines.

Record-Keeping and Filing

• Maintain, update, and correct records and files.

• Receive, screen, review, and verify documents, forms, applications, claims, and other documents for completeness, content, and accuracy.

• Establish new files by coding and numbering forms, creating folders, and compiling relevant material.

Stores and Mail

• Receive, pick up, deliver, open, and appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication, or goods, materials, or stores.

• Maintain files, correspondence, documents, records, materials, and stores pursuant to guidelines.

• Maintain various listings for mail service purposes.

• Process outgoing mail by inserting letters into envelopes, sealing envelopes, and applying correct postage.

Data Entry and Verification

• Enter/retrieve data and information from computerized systems.

• Verify data previously transcribed or entered to detect errors.

Minimum Qualifications:

NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):

There are no minimum education or experience requirements for this title. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.

COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS):

Candidates must have permanent appointment in an Office Assistant 1 (Keyboarding) NY State classified position or be reachable for appointment on the current NY State Civil Service eligible list for Office Assistant 1 (Keyboarding) Part-Time, Brockport location.

Preferred Qualifications:

• Associate Degree or equivalent experience; understanding of mission, systems, and processes of higher education.

• Excellent writing, editing, organizational and time management skills.

• Strong computer/word processing skills.

• Ability to multi-task, work independently, as well as in group settings.

Work Schedule: 20 Hours/Week; Tuesday

• Friday, must be available to work 12:00pm-5:00pm on Fridays. Salary, Benefits, and Appointments:

$17,524

May be benefits eligible; Find out more about benefits at Careers@Brockport! This position is not eligible for visa sponsorship.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a noncompetitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At this time, agencies may recruit and hire employees by making temporary appointments. Once the NY HELPS program is officially launched, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Application Instructions: Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website at jobs.hr.brockport.edu by June 27, 2024.

Background Investigation Statement:

All applicants are subject to a pre-employment background check.

Pre-Employment Drug Testing:

Pre-employment drug test and DOT physical may be required for positions requiring a valid Class A or B CDL driver's license with passenger endorsement.

New York State Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations via email at info@goer.ny.gov.

Non-Discrimination Statement/Equal Employment Opportunity/Affirmative Action Employer:

SUNY Brockport does not discriminate. SUNY Brockport is an Affirmative Action/Equal Opportunity Employer. The University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the university community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.

Diversity Statement:

SUNY Brockport is committed to creating and maintaining an equitable environment that welcomes, values, and supports individuals and communities who affirm human dignity. The University provides opportunities for engagement, learning, growth, and transformation to foster a diverse, equitable, and inclusive institution.

Reasonable Accommodations:

SUNY Brockport provides reasonable accommodation to applicants with disabilities, veterans, or wounded warriors where appropriate. If you need reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources or email your request to Tamara Gouger, AVP for Human Resources and ADA Coordinator, at tgouger@brockport.edu. Determinations or requests for reasonable accommodation will be made on a case-by-case basis.

SUNY Brockport is an AA/EEO/ADA employer. The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University.

Advertised: 12 Jun 2024 Eastern Daylight Time

Applications deadline: 27 Jun 2024 11:55 PM Eastern Daylight Time