Office Assistant 1 (Keyboarding)- Part-Time Brockport Student Government NY Helps

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Review Vacancy

Date Posted 06/12/24

Applications Due06/27/24

Vacancy ID160796

• Basics

• Schedule

• Location

• Job Specifics

• Contact

NY HELPYes

AgencySUNY Brockport

TitleOffice Assistant 1 (Keyboarding)- Part-Time Brockport Student Government NY HELPS

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $17524 to $17524 Annually

Employment Type Part-Time

Part-time Percent 50%

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Other (see below)

"Other" Explanation 20 Hours/Week; Tuesday - Friday, must be available to work 12:00pm-5:00pm on Fridays.

Hours Per Week 20

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Monroe

Street Address 350 New Campus Drive

City Brockport

StateNY

Zip Code14420

Minimum Qualifications NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):

There are no minimum education or experience requirements for this title. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.

COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS):

Candidates must have permanent appointment in an Office Assistant 1 (Keyboarding) NY State classified position or be reachable for appointment on the current NY State Civil Service eligible list for Office Assistant 1 (Keyboarding) Part-Time, Brockport location.

Duties Description The Office Assistant 1 (Keyboarding) for Brockport Student Government (BSG) is supervised by the Director of Student Union Leadership and Activities (SULA) and the President of BSG, and responsible for ensuring the daily operations of the department, its staff and programs. This position supports the mission of BSG to create, support, and implement high-impact programs and services to enrich student growth and promote the discovery of leadership potential.

General Office Support

Must be available every Friday 4pm-5pm to take BSG Senate meeting minutes.

Schedule appointments and meetings by referring to the BSG Executive Teams' student calendars as needed and using various office tools.

Oversee student office assistants.

Answer questions from and provide information to various parties regarding organization activities, transactions, and procedures. Refer inquiries as necessary.

Perform various clerical or office assistance tasks such as scanning documents and verifying accuracy of data from scanned documents.

Operate various communication systems such as telephones and computers; and keep records of such communications.

Operate and perform basic cleaning and maintenance on, office machines and equipment. Clear paper jams in copiers, scanners and printers; replace toner cartridges; and clean keyboards and screens.

Perform routine processing activities, including checking forms for completeness and accuracy.

Keyboarding and Document Preparation

Type, proofread, review, and correct correspondence, documents, records, and other written material.

Transcribe hand-written materials.

Make appropriate corrections for format, accuracy, and validity.

Assist in gathering or compiling data for reports, graphs, charts, tables, or other products.

Create graphs, charts, or other visual aids to display data.

May also prepare routine reports or assist others in the preparation of reports, following established guidelines.

Record-Keeping and Filing

Maintain, update, and correct records and files.

Receive, screen, review, and verify documents, forms, applications, claims, and other documents for completeness, content, and accuracy.

Establish new files by coding and numbering forms, creating folders, and compiling relevant material.

Stores and Mail

Receive, pick up, deliver, open, and appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication, or goods, materials, or stores.

Maintain files, correspondence, documents, records, materials, and stores pursuant to guidelines.

Maintain various listings for mail service purposes.

Process outgoing mail by inserting letters into envelopes, sealing envelopes, and applying correct postage.

Data Entry and Verification

Enter/retrieve data and information from computerized systems.

Verify data previously transcribed or entered to detect errors.

Additional Comments Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website at jobs.hr.brockport.edu by June 27, 2024.

Some positions may require additional credentials or a background check to verify your identity.

Name Kallee Quill

Telephone 15853955938

Fax (585) 395-5275

Email Address kequill@brockport.edu

Address

Street 350 New Campus Drive

City Brockport

State NY

Zip Code 14420

Notes on ApplyingRespond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website at jobs.hr.brockport.edu by June 27, 2024.