Office Assistant 1 (Unit Clerk PCN 06-5125M)

State Of Alaska Anchorage , AK 99501

Posted 2 months ago

The Department of Health and Social Services mission is to:Promote and protect the health and well-being of Alaskans.

The Division's mission is to:Provide emergency and court-ordered inpatient psychiatric services in a safe environment using culturally-sensitive, effective, person-centered treatment followed by a referral to an appropriate level of care and support for the recovery from mental illness.

The Alaska Psychiatric Institute (API) is seeking to fill three (3) full-time Office Assistant I positions in our Recovery Center. The individuals hired will help to drive the vision of API which is to provide an excellent experience for patients, families, community supports, students and staff with quality treatment and best practices in mental health care.

Our division values are:

  • Safety

  • Education

  • Responsibility

  • Valuing Hope and Recovery

  • Integrity

  • Compassion-Fairness and Honesty

  • Excellence

The selected candidates will work with a collaborative team in a fast paced, busy and challenging psychiatric hospital environment that provides emergency and court-ordered inpatient psychiatric nursing care in a safe environment using culturally-sensitive, effective, person-centered treatment.

The benefits of joining our team is a:

  • Position that offers meaningful work in supporting the mission of API, by ensuring that patient records are cared for and maintained following the state, federal, and Health Insurance Portability & Accountability Act. (HIPAA)
  • Position that offers the opportunity to gain valuable knowledge and experience in medical records office procedures which can help you to grow your skills and advance your career.

This position will:

  • Prepare, assemble, maintain, audit and secure patient medical records on the unit.

  • Assist with admissions and discharges including preparing documents and contacting necessary departments.

  • Regularly inventory unit stock and obtain equipment and supplies.

  • Assist patients in processing valuable and personal property per established Nursing Department Procedure.

Below are the knowledge, skills, and experience that demonstrate the skills we are seeking:

  • Skill in communicating, verbally and in writing on daily basis through interactions with a diverse cross-section of people, organizations, and a wide range of personalities.

  • Experience adhering to patients' rights and regulations as they pertain to confidential information and the Health Insurance Portability and Accountability Act (HIPAA).

  • Experience working with others to adapt to changing priorities and work on multiple projects with overlapping or conflicting schedules.

  • Experience with organizing and planning record-keeping and filing systems, as well as the ability to search for and retrieve requested documents or information.

  • Skilled in reading, comprehending, and applying written and verbal materials, instructions, and/or procedures to specific situations.

This position is subject to the successful completion of a criminal background check.

To view the general description and example of duties for an Office Assistant I please go to the following link:https://www.governmentjobs.com/careers/Alaska/classspecs

Minimum Qualifications

High school diploma or G.E.D.;

OR

Acceptance in full standing by an accredited college (this includes acceptance in a concurrent enrollment or dual enrollment program);

OR

A Career Readiness Certificate with ACT WorkKeys scores of skill level 3 or higher in: Graphic Literacy (formerly Locating Information), Applied Math, and Workplace Documents (formerly Reading for Information).

Special Note:

ACT WorkKeys skill testing and career readiness certification is available at the Department of Labor and Workforce Development's Alaska Job Centers.

"Acceptance in full standing" means acceptance to a post-secondary program by a college or university and does not require enrollment or participation in the program. This includes acceptance in a program offering college credits while in high school, or both high school and college credits, but does not include taking advanced placement courses in high school.

Some positions in this class require the incumbent operate a State vehicle. Such positions require the selected candidate possess a valid driver's license and be 18 years of age or older on or before the first day of employment.

At time of interview applicant must submit:

  • Three (3) professional references with current contact numbers.

  • Two (2) most current evaluations, if available

Please read the below information carefully. This applies to your application submission.

EDUCATION

To verify education being used to meet the required minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials being used to meet the minimum qualifications for a position and are required with each application. (Unofficial are okay, please ensure that the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application, provided at the time of interview, or if/when requested prior to scheduling an interview.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university.It is your responsibility to provide such evidence when applying. Omission of required documentation listed will result in an incomplete application and you will not receive further consideration.

WORK EXPERIENCE

When using work experience not already documented in your application, please provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment. A resume will not be used to determine that minimum qualifications have been met for the position in which you are applying.

If you are currently or previously been appointed to a flexibly staffed position please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level. Ensure your time and any subsequent flex promotion(s) are documented as a separate position. This is required as there are minimum qualifications that require experience at a particular level in which the lower level may not be considered. If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety.Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

The State of Alaska does not provide VISA Employer sponsorships.

MULTIPLE VACANCIES

This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

APPLICATION NOTICE

You can ONLY apply for this position through the Workplace Alaska website or via hardcopy application. If you accessed this recruitment bulletin through a job search portal such as ALEXsys or any other database, you MUST use a Workplace Alaska online or hardcopy application to successfully apply. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska "How to Apply" webpage, found here:http://doa.alaska.gov/dop/workplace/help/

NOTICE

Questions regarding the application process can be directed to the Workplace Alaska hotline at 800-587-0430 (toll free) or (907) 465- 4095.If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the 'govermentjobs.com' domains.For information on allowing emails from the 'governmentjobs.com' domains, visit the Lost Password Help page located athttps://www.governmentjobs.com/OnlineApplication/User/ResetPassword.

EEO STATEMENT

The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE

Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.

For applicant password assistance please visit:https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

For specific information in reference to the position please contact the hiring manager at:

Name:Promise Hagedon, Assistant Director of Nursing

Fax:(907) 269-7120

Email:Promise.Hagedon@alaska.gov

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