The main responsibility of this part-time position is to assist with and coordinate all administrative needs of Girls Who Code's NYC office, including support with Facilities, IT, and People & Culture functions. The successful candidate will perform a variety administrative tasks, which include meeting logistics, supply management, as well as expense tracking and reporting preparation, and overall office, facilities and technical support. As with any member of our team, this role requires flexibility and the ability to wear many hats in service of helping Girls Who Code meet its goals and objectives.
This position will require working several hours each weekday for a total of 15-20 hours per week.
Manage daily operations for the Girls Who Code (GWC) office (conference room management, expense tracking and reporting, supplies and maintenance of office equipment)
Make GWC office inviting and comfortable place to work that highlight the values of GWC
Support Executive Leadership Team on ad hoc administrative tasks
Assist with planning and executing staff events as needed (including, but not limited to: Staff Retreat logistics and team-building sessions, VP field trips, occasional happy hours, holiday party)
Manage and support staff in the use of the cloud-based IT systems including Google Apps (Gmail, Drive, Calendar, Slack, Trello). Serve as Google Apps administrator
Act as a technical resource to assist users with resolving computer issues and to reset computer for use by new users
Prior experience supporting an office in a similar capacity
Solid IT skills with proficiency in Google Apps suite, Microsoft Office softwares, GoToMeeting, Zoom, and familiarity with Salesforce CRM
Ability to execute tasks efficiently and with a sense of urgency and meticulous attention to detail
Able to manage multiple projects
Excellent organizational skills
Proven ability to work both independently and collaboratively
Exceptional customer-service orientation
Able to comfortably adapt in a diverse and dynamic environment with changing requirements and priorities
Passion for our mission to close the gender gap in technology fields through a commitment to diversity, equity and inclusion
Girls Who Code is committed to building a truly diverse and inclusive organization with a focus on valuing, serving, and understanding our target constituents, while challenging all stakeholders to think inclusively for the betterment of our programs.
Girls Who Code is an equal opportunity employer committed to a policy of equal treatment and opportunity in every aspect of its hiring and promotion process without regard to race, color, creed, religion, sexual orientation, partnership status, gender and/or gender identity or expression, marital, parental or familial status, national origin, ethnicity, veteran or military status, age, disability, or any other legally protected basis. Racial and ethnic minorities and men are encouraged to apply for vacant positions at all levels. GWC is not able to sponsor employment visas.
Girls Who Code