Office And Program Coordinator

Hello! Are you ready for the best job you'll ever love? If you said yes, then Caritas needs you! Caritas Family Solutions is seeking a dependable, detailed oriented Office and Program Coordinator to serve at our Glen Carbon office. This position is perfect for office professionals who are highly organized and value being part of a great team. Most importantly, the work you'll do helps support our frontline workers providing care for traumatized youth! If you're ready to change the world, please apply today!!!

At Caritas, we know we're competing with other employers for your services, and we want to win! It is our goal to offer competitive compensation and affordable benefits to all eligible employees. Caritas currently offers the following benefits to fulltime employees:

403 B Retirement Plan (5% Employer Match)

Generous Paid Time Off

Health, Dental and Vision Insurance Coverage

12 Employer Paid State & Federal Holidays

Telehealth Services

Employer Paid Life Insurance

Health Saving Account

Employer Paid Short- & Long-Term Disability

Real Work/Life Balance

Tuition Assistance Program

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, although other duties may be assigned.

• Collaborates with and supports program supervisors and/or managers to ensure administrative support is available to all programs and/or departments residing in the building.

• Performs or provides oversight for office functional duties such as processing mail, answering phones, greeting visitors, scheduling, and setting up meetings in the conference/meeting rooms, ensuring adequate office supplies are available for staff, managing work order requests related to building, ensuring office equipment in working order, etc.

• Management of Caritas fleet assigned to building ensuring scheduling for usage, maintenance, and general upkeep. Reconciles vehicle gas card transactions and report any discrepancies to Finance.

• Completes vouchers for office purchases or services rendered, when applicable.

• Maintains a daily log for incoming checks, cash, and credit card transactions.

• Contact for and management of vendors (water, copier, cleaning, shredding, vending, etc.)

• Ensures office complies with accreditation requirements, such as fire and tornado drills and monthly building inspections.

• Manages Petty Cash for program/department use.

QUALIFICATION REQUIREMENTS: Minimum requirements include an associate degree/60 hours of college credits, and two years of experience running an office, preferably four years of experience running an office successfully. Ability to function autonomously and navigate and understand vendor agreements/contracts and provide oversight for building management.

Qualifications

QUALIFICATION REQUIREMENTS: Minimum requirements include an associate degree/60 hours of college credits, and two years of experience running an office, preferably four years of experience running an office successfully. Ability to function autonomously and navigate and understand vendor agreements/contracts and provide oversight for building management.