Office And HR Administrative Assistant

Overview Enerpac Tool Group is a premier industrial tools and services company serving a broad and diverse set of customers in more than 25 countries. The Company's businesses are global leaders in high pressure hydraulic tools, controlled force products and solutions for precise positioning of heavy loads that help customers safely and reliably tackle some of the most challenging jobs around the world.

The Company was founded in 1910 and is headquartered in Menomonee Falls, Wisconsin and soon will be moving to downtown Milwaukee in December, 2024. Enerpac Tool Group trades on the NYSE under the symbol "EPAC". Our vision is to be our customer's preferred partner through relentless innovation of industrial tools and services that help them safely and reliably tackle their toughest jobs around the world. Our employees at our corporate office enjoy activities through our Great Place To Work

• Menomonee Falls activity group, such as Bring Your Child To Work Day, Cookout Wednesday's, and other collaborative fun events. We also enjoy amenities in the building such as a fitness facility staffed by a personal trainer.
  
  For further information on Enerpac Tool Group and its businesses, visit the Company's website at https://www.enerpactoolgroup.com/. Position Title: Office and HR Administrative Assistant Summary - basic function of the role Our Office and HR Administrative Assistant is the first person that employees, visitors, guests, customers, and new hires meet when they come to our Corporate Office and strong first impressions are important. This role is located in Menomonee Falls and will transition to our brand new, fully re-designed downtown Milwaukee office.
  
  This colleague will be part of our Human Resources team and will provide key support to employees, visitors, and vendors while ensuring that their overall experience is positive. We are looking for a team member who is dependable, energetic, resourceful, organized, and self-directed. This is an onsite full-time hourly opportunity; Monday through Friday 8:00am

• 4:30pm every day. (30-minute unpaid lunch) Job Duties and Responsibilities Office Duties Provide superior customer service to all: Manage and route all incoming calls.
  
  Manage sign in and sign out process with Verkada system, inclusive of our protocol associated with our non-solicitation policy. Manage Badge protocol for both visitors and employees. Be the primary resource for accurate information needed from employees, guests, and vendors in verbal and written format.
  
  Manage all inbound and outbound mail, inclusive of UPS, Fed-ex and other deliveries. Office Supply Management Conference room and training room management Partner with other Administrative Professionals on administrative management of office Assist with catering orders and placement of catering for events Occasionally order food for events when necessary and direct catering deliveries Coordinates with Corporate Communications team on posting timely facility communications on the lobby TV screens (e.g. welcome signs) Facilities Duties Primary point of contact for building maintenance, building vendors, and housekeeping. Liaison with Health, Safety and Environmental team for building HR Duties Help support a successful new hire welcome on the first day by assisting with orientation activities that are run by the HR team:
  
  Ensure new hire packets are completed, assist with I-9's as necessary, order Enerpac swag as necessary for new hire welcome package, etc. Manage new hire office setup: Create security badges Order nameplate Document desk assignment Add to mail filing system Reach out to hiring manager regarding desk supplies needed in advance of the start date. (non IT related needs) Manager employee exit process:
  
  Deactivate security badge. (collect and dispose of actual card) Remove nameplate, mail folder, and IT equipment when necessary. Assist HR in shipping any belongings when necessary. Other Important HR Project Work Skills and Competencies Dependability and "Let's Get It Done" Attitude Ready and in the office each day - being onsite every day is critical to the success of this role.
  
  This person is a "problem solver" for us, part of the team, ready to participate and ready to improve process and take action. We are looking for someone who is motivated to be the "go to" person in our office to help problem solve office needs. This position does not have a "work from home" option.
  
  Self-Motivated Self-directed with ability to prioritize, organize, problem solve and multi-task. Think ahead - make suggestions! We want your input and your contributions! Agile and Fast learner Resourceful and proactive in dealing with issues that can arise in a fast-paced corporate environment Engaging, Positive, "Can-Do" attitude with a willingness to help others Strong communicator

• Must excel in both written and verbal communications, with attention to detail at all times. Trustworthy: Ability to build trust and be counted on when working with sensitive and confidential information.
  
  Education Requirements: Degree preferred but will consider the right combination of education and professional work experience in an administrative capacity Experience Requirements: Minimum of 5 years relatable work experience in areas such as customer service, human resource, office administration, event planning Experience with MS Word, Excel, PowerPoint, Outlook, SharePoint and Teams Physical Demands Must be able to work in front of a computer for long periods of time Must be able to lift up to 30 pounds in weight Flexibility to work overtime if needed and approved Work Environment / Attire This is a corporate headquarters office environment.
  
  It is primarily made of offices, workstations and open collaboration spaces. You will be seated at the front desk of the office. You are making a good first impression for the company as you will be greeting employees, visitors, vendors and customers.
  
  Appropriate business casual, office attire for a front desk representative is required. Appropriate dress shirts, blouses or other professional tops (no low cut or revealing styles). Sweaters, blazers or other professional jackets acceptable. Dress pants, slacks, skirts, dresses of knee length or longer.
  
  No shorts. Jeans are acceptable - no rips, tears or stains. Footwear should be professional and in good condition.
  
  No flip flops. Direct Reports None Enerpac Tool Group offers a great work environment, great local and global colleagues, professional development, challenging careers and competitive compensation. EEO/AA (W/M/Vets/Disability) Employer Relocation Assistance: No