Office And Administrative Coordinator (Temp)

Reports To: Executive HR Director

Position Summary

The Office and Administrative Coordinator provides operational support on various administrative needs across the company. This includes, but is not limited to, representing Fractyl as the first point of contact with external and internal parties; managing office supply inventory and related budgets; coordinating events and meetings; supporting mail deliveries; and providing other general support as assigned. S/he supports the Human Resources team on various recruiting, onboarding and other activities. The successful candidate will bring superb organizational and critical thinking skills, attention to details, ability to manage projects end‐to‐end to meet deadlines, strong computer skills, excellent communication skills, creativity, professional company representation, customer service orientation, flexibility, availability, and demonstrated ability to work in a fast‐paced work environment.

Primary Responsibilities

Administrative:

• Complete a broad range of administrative tasks as assigned, inclusive of managing calendars/schedules; completing expense reports; arranging detailed travel plans; developing/coordinating presentation materials; compiling documents for travel‐related meetings; and other similar tasks;

• Plan scientific events and conferences nationally and internationally as assigned;

• Prioritize conflicting needs, handling matters expeditiously, proactively, and with follow‐through to successful completion often within tight

Office Coordination:

• Serve as the first point of contact for Fractyl in a front‐desk capacity, receiving guests and managing solicitors;

• Attend to Fractyl's main phone line, directing calls and voice message to appropriate internal parties.

• Interact closely with assigned vendors and maintain successful relationships.

• Maintain office supply inventories, managing replenishments and maintaining the related budgets.

• Maintain and procure dining supplies on an ongoing basis, closely managing the related budgets.

• Manage the related invoicing processes through to completion.

• Identify cost-effective solutions, as well as process efficiencies, in all assigned areas.

• Successfully execute assigned company events.

• Arrange meetings as requested, coordinating all related activities, inclusive of arranging for food.

• Organize and maintain dining areas, print stations, conference rooms and other community areas, ensuring professional presentation.

Other:

• Perform all activities in compliance with applicable regulations, Fractyl's policies and guidelines, including, but not limited to, timely documentation of activities and maintaining all required applicable training.

• Bring a "can do" spirit to work and deliver on other responsibilities as assigned.

Education or Certification Requirements

• Associate Degree or above

Professional Work Experience

• 1-3 years of related experience

• Experience in biotech, pharmaceutical and/or medical device industries preferred.

• Prior vocational experience in related fields a plus (i.e. Co-Ops, Internships, Fellowships, etc.).

Qualifications and Skills

• Strong computer and software skills

• Excellent written and verbal communication skills

• Effective problem-solver

• Highly organized and detail-oriented

• Strong work ethic

• Ability to work independently, manage multiple tasks, meet deadlines

Other Essentials and Key Success Factors

• Successful track record of working in high-growth and dynamic organizations

• Demonstrated record of intellectual curiosity, innovation and creative problem solving with an entrepreneurial spirit

• Ability to lead fast-paced projects with a keen sense of urgency to get the job done well

• Evidence of "hands-on" experience and expertise

• Proven and successful track record as a team-player and collaborator in small working environments

• Highly organized and detail oriented with a passion to deliver quality results

• Excellent verbal and written communication skills, with experience translating technical concepts into user-friendly documentation

• Highest levels of professionalism, confidence, personal values and ethical standards

Travel

• This position does not require travel.