Office Administrator

Company Description

The Vertex Companies, LLC (VERTEX) is a leading multidisciplinary engineering and consulting firm that provides forensic consulting, engineering design, construction management, claims & dispute resolution, and environmental solutions to insurance carriers, sureties, law firms, real estate owners, property managers, public agencies, and commercial clients.

Job Description

We are looking for a dynamic, energetic Office Administrator to join our Environmental team in our Seattle, WA office.

Do you enjoy using a wide variety of technological resources to meet and exceed team goals and expectations?

Are you looking for a fast-paced atmosphere, dedicated to exceeding client expectations of excellence?

If so, this is the right opportunity for you!

Office Administrators enjoy the challenge of working on multiple projects with minimal supervision, providing project administration support to our teams, from junior staff to Senior Managers.

Provide administrative support to the corporate support team.

• Provide project support to office and field staff, including research assistance, data entry, correspondence with regulators, and coordination with clients

• Assist project teams with report and proposal preparation from initiation through delivery and contract administration as needed

• Perform administrative duties such as document editing, PDF report assembly, data entry assistance, photocopying, filing, and scanning

• Assist in facilitating in-house training events - scheduling conference calls, video recordings, etc

• Maintain continuity among work teams by coordinating with the national Administrative Team

• Positively reflect the corporate culture of urgency with a smile to both clients and fellow employees

• Manage inventory of office supplies by restocking and ordering

• Complete other projects and duties as assigned by senior management

Qualifications

• High School Diploma required, Bachelor's degree preferred

• 2+ years of professional experience in general administration, contract administration, word processing, and report production

• Strong attention to detail and commitment to quality

• Previous experience with environmental services report deliverables a plus

• Working proficiency with standard office applications (Office, Adobe, etc)

• Excellent verbal communication and professional/technical writing skills in English

• Positive attitude and customer service orientation with strong sense of urgency and follow through - takes initiative

• Self-motivated with ability to work independently and be a team player

• Excellent organization skills and ability to prioritize tasks

Additional Information

The target hiring range for a candidate meeting the qualifications above is between $50,000 to $60,000 per year.

All your information will be kept confidential according to EEO guidelines.

VERTEX offers a solid total compensation package including base salary and discretionary bonus plan. We also offer a robust benefits package including, healthcare (with multiple plan options) and dental; Company-paid Life Insurance, Short Term Disability, and Long-Term Disability. We offer a 401k plan with immediate match and vesting, Flex Spending Account, Employee Assistance Program, and other perks. We provide a generous paid time off plan for eligible employees including 15 days of vacation, 64 hours of sick time, and 9.5 paid holidays (prorated for eligible part-time employees). Our "Lifetime of Learning" program also offers tuition reimbursement and additional support for pursuing advanced education, to help employees grow their skills and careers.

VERTEX is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you require assistance to complete any part of the application process, please contact our Recruiting team at recruiting@vertexeng.com.

NOTICE TO THIRD PARTY AGENCIES:

Please note that VERTEX does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, VERTEX will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, VERTEX explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of VERTEX.