Office Administrator

Veolia Philadelphia , PA 19107

Posted 1 week ago

Office Administrator

Full Time, Dayshift, Monday - Friday

Location: Philadelphia, PA

Medical, Dental, Prescription, 401K, Paid Time Off

We have a current opportunity for an Office Administrator responsible for a variety of administrative services to include purchasing of office supplies and equipment, maintenance of vehicle insurance records, tracking of a variety of expenditures and negotiated service agreements, as well as various tasks involved with supporting the other department at the location. This position may also support the Human Resource function and facilitate payroll for the location and/or Branch.

Benefits and Compensation:

At Veolia, you'll find excellent rewards and benefits, along with the chance to make a difference in our world

We offer an exciting, dynamic workplace, with a comprehensive benefit package that includes:

  • Competitive Pay

  • Medical/prescription

  • Dental

  • Vision

  • Spending accounts flexible spending accounts (FSAs) and the health savings account (HSA)

  • Supplemental life and accidental death & dismemberment (AD&D) insurance

  • Supplemental long-term disability insurance

  • Voluntary group legal

  • Voluntary identity theft protection

  • Long-term and Short-term Disability Insurance

  • Flexible benefit plans

  • Adoption Reimbursement

  • College-Savings Plan

  • Employee Assistance Program (EAP)

  • Tuition Reimbursement

  • Employer Matched 401(K) Plan

  • Employee discount programs including: Pet insurance, Home insurance, Auto insurance

  • Work Life Balance/Paid time off

  • Paid Holidays

  • Paid Vacation

  • Paid Sick Days

  • On the job training

  • Career Advancement

  • Uniform & Safety Equipment Provided

  • Employee referral program

  • Incentive Bonus Programs

  • Domestic and International transfer opportunities


  • High School diploma or GED equivalent required.

  • Associates degree in related field preferred.

  • 1-2 years prior work experience in a related capacity preferred

Knowledge, Skills and Ability:

  • Computer proficiency with Microsoft Suite and ability to quickly learn new computer systems.

  • Ability to operate standard office equipment (computer, copier, FAX machine, printer, etc.).

  • Strong team player

  • Excellent interpersonal and communication skills

  • Time management: The ability to manage time well with strategies in place to multi-task successfully

  • Strong customer orientation

Essential Duties and Responsibilities:

  • Oversee the maintenance, updating, and tracking of all expenditures to insure appropriate payment of services and suggest cost reduction alternatives.

  • Track office supply inventory and orders as necessary.

  • Maintain files and databases as required.

  • Maintain up-to-date and accurate vehicle insurance records for assigned region as specified by regulatory policies and procedures.

  • Assist with initiating the recruiting efforts for temporary personnel during peak periods

  • Assist immediate supervisor in dissemination of new and/or revised Veolia policies and procedures to all appropriate personnel within the region.

  • Act as liaison between Human Resources and employees on existing or new benefit issues, orientation of new employees, status of potential candidates, etc.

  • Assist with the negotiation, set up and maintenance of service/maintenance agreements with appropriate vendors on all office equipment and or supplies.

  • May assist in the set-up and maintenance contracts of satellite offices, as required.

  • Maintain all office correspondence.

  • Communicate by phone, email or fax with clients, vendors, employees and managers.

Physical Job Requirements:

Most of the time is spent sitting in the same position or standing/walking .There is some requirement to lift or handle material or equipment of moderate weight (8 - 20 pounds)

About Veolia:

Veolia offers the most complete range of environmental solutions to meet the challenges of cities, governments, campuses, businesses and industries. Our network of talent and hands-on know-how is unique and unrivaled.

We help our customers address their environmental and sustainability challenges in energy, water and waste. That means improving our clients' energy efficiency, better managing their water and wastewater, and recovering resources from their wastes. We do this in a safe, cost-effective and innovative manner for more than 550 communities and more than 30,000 businesses, campuses and organizations throughout North America.

Veolia Branch location is:
3100 Hedley Street

Philadelphia, PA 19137

We are an equal opportunity employer M/F/D/V


  • High School diploma or GED equivalent required.

  • Associates degree in related field preferred.

  • 1-2 years prior work experience in a related capacity preferred

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Office Administrator