Office Administrator

POSITION SUMMARY

Works closely with the Sr. Vice President of Production and Logistics daily and performs diversified, advanced and confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices. Prepares correspondence, memoranda, reports, etc. Initiates routine and non-routine correspondence and memoranda. Screens telephone calls and visitors, and resolves routine and complex inquiries. Schedules appointments, meetings and travel itineraries and coordinates related arrangements

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Performs a broad range of secretarial and administrative duties for the Vice President of Production and Logistics.

• Works closely with executive on a day-to-day basis, relieving her of minor administrative details and maintaining the workflow in responsibility during absences.

• Exercises frequent independent judgment, within agreed upon limitations by making administrative decisions. Takes action on behalf of the Sr. Vice President of Production and Logistics based on knowledge of the Company's organization, policies and personnel.

• Heavy calendar management, both personal and professional. Can efficiently make last minute changes, with informing all parties involved.

• Responsible for planning, scheduling and preparing agendas for regular and special meetings, securing requested information and for compiling various reports and studies.

• Responsible for arranging complex travel itineraries, domestic and international and coordinating related arrangements.

• Exercises considerable judgment and discretion in handling requests for appointments and telephone calls, routing them to others or dealing with them on own initiative when appropriate.

• Works closely with the President (when on site), Sr. Vice President of Production and Logistics, Sr. Director of Human Resources, Director of Production and Logistics, senior management, company staff members and external parties.

• Responsibilities will include planning and executing special events as required though out the year.

• Assist in preparation of annual budget.

• Advises Sr. Vice President of Production and Logistics on budgetary issues and manages spending throughout the year.

• Compiles, stores and retrieves management data.

• Other duties as assigned.

EDUCATION/YEARS EXPERIENCE

• College Degree strongly preferred.

• 5+ years of executive-level experience in the field of secretarial and administrative support reporting to a top-executive officer or in a related area.

• Sports or toy industry experience preferred

KNOWLEDGE, SKILLS AND ABILITIES

• Expert knowledge of commonly used secretarial and administrative support concepts, practices, and procedures.

• Ability to arrange complex travel itineraries and coordinate related arrangements.

• Superior oral and written communication skills in English; additional languages a plus.

• Exceptional organizational, interpersonal, analytical, problem-solving, leadership, and presentation skills with the ability to handle multiple, high priority projects with a keen attention to detail.

• A polished professional demeanor with superior customer service skills; a results-driven team player. Ability to interface with internal and external parties at all levels.

• Highly competent telephone etiquette.

• A motivated self-starter with the ability to perform duties under minimal supervision while exercising discretion and independent judgment; relies on background, experience and judgment to plan and accomplish goals.

• Ability to maintain a high-level of confidentiality.

• Must be able to work a flexible schedule, including after business hours and be on-call for after hours support.

• Ability to carry a cell phone during business and on-call hours.

• Proficiency in the following software or systems: MS Office advanced (Word, Excel and PowerPoint).

Other details

• Pay Type Hourly

• Min Hiring Rate $23.00

• Max Hiring Rate $25.00

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• Upper Deck NC, 1750 TW Alexander, Durham, North Carolina, United States of America