Office Administrator, The Regional Institute

Fiscal Year 2022-2023 Position Title Office Administrator, The Regional Institute Classification Title Administrative Staff Assistant II Department The Regional Institute Posting Number R230153 Posting Link https://www.ubjobs.buffalo.edu/postings/43198 Employer Research Foundation Position Type RF Professional Type Full-Time Appointment Term Salary Grade E.2

Posting Detail Information

Position Summary

Applications are being accepted for an Office Administrator at the University at Buffalo Regional Institute (UBRI), a research policy center in the School of Architecture and Planning. As the office administrator, you will coordinate daily operations, fiscal management, and office organization for a research team focused on economic development, workforce development, urban planning and sustainability.

This person will be responsible for the following tasks:

• Serve as UBRI's point person for University and School of Architecture and Planning coordination on issues related to contracts, fiscal management, invoicing, human resources, and related operational activities

• Update paperwork, maintain documents, and record information as needed;

• Prepare quarterly financial reports as well as project-specific reports related to fiscal and resource management;

• Support project leads and director in problem solving across various projects;

• Manage filing system and help to organize and maintain office common areas

• Coordinate and schedule events and meetings as necessary;

• Maintain office supply inventory, and office equipment and/or supplies as needed;

• Update, maintain, and manage UBRI's project management database;

• Coordinate with University officials to negotiate contracts with clients/sponsors and to prepare project invoices;

• Coordinate the work of subcontractors/supplies to ensure they meet project needs.

Outstanding Benefits Package

Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About The University at Buffalo

The University at Buffalo (UB) #ubuffalo is one of America's leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

As an Equal Opportunity / Affirmative Action employer, the Research Foundation will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin and veteran or disability status.

Minimum Qualifications

• Bachelor's degree with 1 year of academic or other experience relevant to the position, including interest and knowledge of urban planning and policy development, economic development or community development;

• Excellent writing, organizational, interpersonal, and time management skills;

• Ability to work independently and collaboratively in a deadline-driven environment;

• Excellent computer skills, including high proficiency in Microsoft Excel.

Preferred Qualifications

• A degree from an accredited institution relating to Financial Management or Public Administration (Examples include Management, Economics, Accounting, Non-Profit Management, and Public Administration);

• A minimum of 5 years' experience preferred

• Database design experience (Microsoft Access, etc.);

• Data visualization experience (Tableau, Looker, High charts, etc.);

• Familiarity with Adobe Creative Suite (Illustrator, InDesign, etc.);

• Familiarity with the Buffalo Niagara region.

Physical Demands Salary Range $57,000 - $60,000 Additional Salary Information Work Hours

Monday

• Friday

8:30 a.m.

• 5:00 p.m.

Campus Downtown Campus Posting Alerts Special Instructions Summary

Cover letter and Resume which should demonstrate proficiency in the above skills.

Is a background check required for this posting? No Background Check Notification

Contact Information

Contact's Name Heather Warner Contact's Pronouns she/her/hers Contact's Title Administrative Staff Asst IV Contact's Email hpwarner@buffalo.edu Contact's Phone 716-878-2438

Posting Dates

Posted 06/09/2023 Deadline for applicants Open Until Filled Date to be filled 08/01/2023

References

Number of references required 2 Reference Cutoff Date Instructions to Applicant