Sorry, this job is no longer accepting applications. See below for more jobs that match what you’re looking for!

Office Administrator

Expired Job

Simon Schaumburg , IL 60159

Posted 4 months ago


This position serves as office manager of all administrative support positions at the mall and is responsible to provide ongoing support to the mall management staff, as determined and as assigned by the Mall Manager. The majority of tasks require independent planning and prioritization. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner.


The successful candidate's responsibilities will include, but not be limited to:

  • Administrative support for property financial cycle as relates to Accounts Payable and Accounts Receivable, procurement card, procurement to pay, petty cash, property budget, CTI, contract preparation, promotional and media funds

  • Support and administration of marketing events, promotions, sponsorships, Kidgits Program, collateral management, and proof of performance

  • Coordination and support with short term leasing agreements, tracking and reviewing milestones of lease agreements and updating as needed in SLIM or One World. Assist with obtaining and processing monthly rent, tenant sales, and overage rent

  • Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, preparation of customer complaint responses, keep vehicle titles and auto insurance current, draft documents and reports for management, and provide Mall Management with updates of Company Policies and Procedures

  • Process required documents and procedures for new hires, terminations, promotions, changes of address, and other personnel status changes, as needed

  • Prepare payroll and time entry into the PeopleSoft system and obtaining approval of the Mall Manager for each payroll time period

  • Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation

  • Coordinate all tasks with Administrative Staff to ensure that all departments are supported and all work is completed correctly and in a timely manner

  • Provide general administrative support and projects as directed


  • High school diploma or equivalent. Some college or professional school preferred

  • 3-5 years administrative office experience (office management preferred) in a fast paced environment

  • Supervisory and coaching skills with the ability to delegate tasks

  • Knowledge of administrative procedures, customer service principles and practices

  • Aptitude for understanding financial reports and extracting information

  • Strong working knowledge of various computer software such as Microsoft Office, JD Edwards, OneWorld, and Web based input software

  • Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants and co-workers

  • Effective verbal and written communication

  • Strong organizational and interpersonal skills with attention to detail

  • Ability to prioritize, coordinate, multi-task and demonstrate initiative

See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Service Administrator 1030Am 700Pm

Canon Solutions America

Posted 1 week ago

VIEW JOBS 12/6/2018 12:00:00 AM 2019-03-06T00:00 OverviewResponsible for answering inbound service calls at level 1 as well as level 2 from high value customers. Also responsible for serving as a back-up to dispatch as needed. Responsibilities- Provides outstanding service to customers calling the dispatch team for service. - Responds to routine customer inquiries via live call or Email as needed. - Provides follow through on any special customer needs in a timely manner. - Responsible for handling escalated situations. - Performs dispatch duties as needed to ensure acceptable response times to customers. - Follows established work procedures on routine tasks, and makes recommendations regarding customer issues when applicable. Qualifications- Associate's degree or equivalent required. Some college preferred. - 2 years prior call center experience required. - Strong verbal and written communication skills. - Proficient in MS Office, strong attention to detail, organized and able to multitask. - Ability to problem solve and handle escalations. - Must be able to work wide variety of work shift/schedules with short notice. Company OverviewAbout our Company - Canon Solutions America provides industry leading enterprise, production, and large format printing solutions, supported by exceptional professional service offerings. With the technology offerings of the Canon and Océ brands, Canon Solutions America helps companies of all sizes find ways to: improve sustainability, increase efficiency, and control costs in conjunction with high volume, continuous feed, digital and traditional printing, and document management solutions. A wholly owned subsidiary of Canon U.S.A., Inc., Canon Solutions America is headquartered in Melville, N.Y. and has sales and service locations across the U.S. Canon Solutions America offers a competitive compensation package including medical, dental, vision, 401(k) Savings Plan, profit sharing, success sharing, educational assistance, recognition programs, vacation, and much more. We are an EEO/AA employer. Minority/Female/Individuals with Disabilities/Protected Veterans. If you are not reviewing this job posting on our Careers' site, we cannot guarantee the validity of this posting. For a list of our current postings, please visit us at #CSA Posting Tags#LI-DNP Canon Solutions America Schaumburg IL

Office Administrator

Expired Job