Schaedler Yesco Distribution Harrisburg , PA 17101
Posted 3 weeks ago
Schaedler Yesco Distribution, a proudly family and employee-owned, local electrical distributor is now hiring for an Office Administrator! For 100 years we have been the leader in electrical distribution in Pennsylvania, with additional branches located in Ohio and New York! Our customer-first approach and best-in-class culture have made us one of the premiere employers in Pennsylvania, having been recognized as one of Pennsylvania's Top Places to Work in 2023!
As a Schaedler Yesco Distribution employee-owner, you would be eligible for:
The Office Administrator will provide administrative support to various executives, managers, and departments of the Corporate Headquarters. Additionally, the Office Administrator is responsible for welcoming visitors, coordinating meetings and appointments, and managing all incoming communications.
Essential Functions:
Provide administrative support for various departments/managers/executives
drafting correspondence, creating presentations, data collection, and preparation of different reports
Greet vendors, customers, job applicants, and other visitors and confirm appointment(s) with requested employees
Travel arrangements complete registrations, book travel accommodations, transportation, and itineraries for attendees
Managing communication
handling phone calls, emails, and faxes coming into the main console
Reception duties
greeting visitors, answering inquiries, directing them to appropriate contacts
Scheduling and meeting coordination
coordinating appointments, meetings, and conference calls for executives and others. Arrange meeting spaces, and restaurant reservations, prepare agendas, take/type meeting minutes, and distributing to attendees.
EMG, ESMG, QMG meetings
NAED booth sessions
AD booth sessions
Customer/vendor visits to the Corporate Office
Misc requests for meetings/calls
Office Maintenance
overseeing office supplies, including paper goods, cleaning supplies, and miscellaneous food we keep onsite for meetings
Coordinate the ordering and distribution of office, cleaning, and lunchroom supplies throughout the company
Order, set up, and clean up lunch for meetings and training events
Must adhere to strict confidentiality at all times and will be required to sign a non-disclosure agreement
Competencies:
Excellent customer service skills
Strong organizational skills with a high degree of attention to detail
Outstanding verbal and written communication skills
Ability to multitask and work in a fast-paced environment
Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook)
Clearances and Certifications:
Education and Experience:
Prior Office Administration Experience (3-5 years) Required
High School Diploma required
Associates or Bachelors Degree in Business Administration or a related field preferred
Experience with Epicor Eclipse ERP System preferred
Experience with Mitel Phone System or other comparable phone systems preferred
Other Duties:
Schaedler Yesco Distribution