Office Administrator

Job Description

Our team is growing and we are seeking a highly organized and detail-oriented Office Administrator to join our team. Based in our Burnsville, MN facility, you will be an essential part of the organization. As an Office Administrator, you will play a crucial role in supporting internal communications ensuring the smooth operation of our office, and supporting various administrative functions. If you possess excellent communication and multitasking skills, as well as a proactive and professional approach to work, we would love to talk with you!

This position provides as back-up support for shipping and receiving functions; including handling mail, packages, deliveries, prepare and verify shipping documents, and interfacing with shipping carriers and vendors.

• Front Desk/Reception Support

• Greeting and welcoming guests and visitors with a friendly and professional demeanor.

• Manage the appropriate entry process to the building including kiosk registration and badges/access.

• Maintaining a clean and organized entrance area.

• Perform general administrative tasks, including answering phone calls, managing emails, and handling correspondence.

• General Office/Administrative Support

• Maintain office supplies, meeting rooms and equipment, ensuring availability and functionality.

• Coordinate, plan, and organize meetings and events for the office, manage schedules, catering, set up, tear down, etc., ensuring they run smoothly and efficiently, creating a positive experience for all participants.

• Manage and organize office files, records, and documentation.

• May assist in the preparation of reports, presentations, and other documents as needed.

• May assist with providing administrative support to other colleagues or leaders by way of managing their calendars, expense reports, scheduling appointments, and coordinating meetings.

• Internal Communications Support

• Identify an effective channel and support regular internal communications for associates globally.

• Collaborate with various departments to facilitate effective communication and coordination.

Qualifications

• At least 2 years work experience as an Office Administrator, Administrative Assistant, or similar role

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Strong organizational and time management skills

• Excellent verbal and written communication abilities

• Attention to detail and problem-solving skills

• Ability to multitask and prioritize tasks effectively

• Strong interpersonal skills and a friendly, professional demeanor

• Familiarity with office equipment and procedures

• High school diploma or equivalent; additional certification or degree in office administration is a plus

• Ability to lift and move packages, weighing up to 50lbs

• Flexibility to handle occasional physical tasks related to shipping and receiving operations

• Normal office environment and may require routinely lifting up to 15 pounds, pushing, pulling, and standing.