Office Administrator

About the company:

Pavement Preservation Group is the proud union of industry leaders—Cactus Asphalt, American Pavement Preservation, and Viking Construction. Our journey of excellence and commitment to top-notch asphalt preservation and repair services has reached new heights as we merge these exceptional companies into one powerhouse.

Pavement Preservation Group is not just about preserving asphalt; it's about preserving trust, quality, and the longevity of your surfaces. Our commitment remains unwavering, and our expanded capabilities ensure that we meet and exceed your expectations every time.

Whether it's roads, parking lots, or any asphalt surface, Pavement Preservation Group is your trusted partner for lasting solutions.

Pavement Preservation Group (Cactus Asphalt, Viking Construction, and American Pavement Preservation) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Job Type: Full-time

Salary:$22-$25

Schedule: Monday- Friday 8am -5pm

Job Description

The Office Administrator will be responsible for a variety of office tasks to keep our operations running smoothly and efficiently. This includes managing office communications, assisting with accounts payable, and ensuring that client billings are processed accurately and timely.

Your responsibilities will include:

• Answer phones, greet guests, keep the office organized and tidy, receive shipments.
• Receive mail and disseminate accordingly.
• Enter vendor invoices and verify against purchase orders and material tickets  sent in by field.
• Reconcile all credit accounts monthly, including expense reports and fuel receipts.
• Inputs billing invoices into Viewpoint.
• Applies customer payments and researches and solves payment discrepancies.
• File all DOT and inspection paperwork from the field.
• Maintain vehicle inspection reminders and registrations.
• Maintain filling.
• Maintain office supplies and make orders.
• Maintain uniforms and make orders.
• Assist in coordination of beginning and end of season luncheons, and office Christmas party.
• Year- end file transitions and new file acquisitions
• Assist in all directions of Project Manager and Director

Requirements

• Minimum 5+ years of relevant experience in an office environment.
• Self-motivated and deadline-oriented.
• Demonstrates a strong sense of accountability.
• Excellent verbal and written communication abilities.
• Proficient in using MS Office applications.
• Detail oriented and ability to focus on work; accuracy and completeness driven.

Preferred:

• Experience with Vista Viewpoint is preferred.

Benefits

Paid time off- 120 hrs. (3 weeks) upon hire! 200 hrs. (5 weeks) after 5 years of service!

401(k)/ 401(k) matching – Eligible to start contributing after 90 days of employment. We match 100% up to the first 3% and 50% on the next 2% of employee contributions.

We offer medical, dental, vision, vol life insurance, 1x annual salary company paid life insurance, short-term & long-term disability, critical illness, and accident coverage.