Office Administrator - Part Time
Nucleus Global is a leading independent healthcare communications group with approximately 700 employees around the globe. Nucleus Global includes the medical communications agencies MediTech Media, Health Interactions, ArticulateScience, Clinical Thinking, SciMentum, Integress, Scientific Pathways, Medical Expressions, and Chrysalis, in addition to The Institute for Medical and Nursing Education, a provider of independent and continuing medical education. Our clients are top global pharmaceutical companies, scientific societies and non-governmental organizations and we pride ourselves on delivering high quality communications and good value to our clients.
We currently have an exciting opportunity for a Part Time Office Administrator. This person will provide overall office support to the San Francisco staff.
Duties include, but are not exclusive to the following:
Distribute incoming packages, and process outgoing mail using a postage meter or other relevant process at the office location. Prepare overnight shipments (i.e. FedEx) using efficient, yet cost effective delivery methods.
Act as a receptionist, and provide administrative services to Senior Staff, as directed.
Order office supplies (i.e. paper, toner, and kitchen supplies).
Perform general maintenance of the facility and office equipment, including oversight of the office recycling and food programs, and office equipment, including furnishings. Liaise with building management and appropriate contractors to ensure smooth operations, including liaising with Nucleus IT, etc. as required (i.e. fax, etc.).
Help support other common office functions such as staff activities and events.
May provide additional job-specific support for certain activities and functions, as time allows. This will include support to Senior Staff; provision of support for advisory board contracts and data uploads.
To succeed you must have Bachelor's degree and 3-5 years of administrative and reception experience. Strong Microsoft Office skills are required. Candidates must possess excellent written and oral communication skills, professional attitude and appearance, organizational skills.
In addition to a competitive salary, we are known for our friendly and informal working environment. We also offer excellent opportunities for career and personal development.
For immediate consideration, please send your resume to: firstname.lastname@example.org
Nucleus Global is an Equal Opportunity Employer
Nucleus Global is not accepting unsolicited resumes from search firms for this employment opportunity. Regardless of past practice, all resumes submitted by search firms to any employee of Nucleus Global and its affiliated companies via email, the Internet or in any form without a current signed fee agreement for that position (as authorized by the Recruitment Manager) will be deemed the sole property of Nucleus Global, and no fee will be paid in the event the candidate is hired as a result of the referral or through other means.