Panavision Corp. New York , NY 10007
Posted 2 months ago
Job Scope:
The Office Administrator leads operations by maintaining office systems and overseeing administrative activities that facilitate the continuous operations of the office.
Key Responsibilities:
Maintains office services by driving office operations and procedures
Prepares time and attendance information for payroll
Assists HR and IT locally with onboarding of new hires and ensures smooth assimilation
Controls correspondence and designs filing systems
Reviews and approves supply requisitions
Assigns and monitors clerical functions
Maintains office equipment leases
Designs and implements office policies by establishing standards and procedures; measuring results against standards and streamlines processes, as necessary
Organizes office layout and maintains supplies of stationery and equipment
Maintains condition of office and arranges for necessary repairs
Assists managers with the onboarding of new staff, including training and induction
Partners with temporary agencies, as required
Point-person for employees inquiries and issues. Liaison with HR for employee relations issues.
Reviews and updates health and safety policies, as well as adherence
Rearranges regular testing for electrical equipment and safety devices
Vehicles record keeping
Responsible for union benefits and pension fund management and billing and union audit management
Management of NY transit program for PANY and Light Iron
Development of standard operating procedures for New York office
Skills/Experience Required:
Prior demonstrated experience working in an administrative role
Professional and customer-service oriented. Ability to build relationships with employees and customers
Accuracy, organization and detail-orientation
Ability to work quickly and efficiently
Proficient with Microsoft Office and experience with excel and excel reporting
Proficient in payroll and finance systems (ADP for Payroll, Great Plains for Accounts Payable and E-Requisition)
Ability to track and maintain budget expenses using excel
Knowledge of supply management
Ability to manage and streamline processes
Experience with inventory control is preferred
Ability to maintain strict confidentiality
Work Environment and Physical Demands:
This job operates in a professional office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand; walk; use hands and reach with hands and arms. The employee may also be required to lift product or equipment weighing up to 25 lbs.
It is the policy of Panavision to provide equal employment opportunities without regard to race, color, religion, sex, creed, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable State and Federal law.
Salary Range: $24.04 - $26.92
Panavision Corp.