Job Title: Office Administrator
Reports to: HR Generalist
Department: Human Resources
Build your career with Pacific Ethanol! Earn a competitive salary, benefits including Medical, Dental, Vision, Life Insurance and 401k with a company dollar-for-dollar match up to 6%, a Wellness program, a stipend for fitness center expenses, a generous paid time off (PTO) program, and service awards for career longevity. Also, Pacific Ethanol values the communities where we work and live, and offers an extra 8 hours of paid leave for employees who volunteer their time and talents in their community.
Environment: Pacific Ethanol is the leading producer and marketer of low-carbon renewable fuels and high-quality alcohol products in the United States. Pacific Ethanol owns and operates nine production facilities, four in the Western states of California, Oregon and Idaho, and five in the Midwestern states of Illinois and Nebraska. Ethanol is an integral part of the country's transportation fuel market, currently representing nearly 10% of the overall gasoline supply in the United States. Pacific Ethanol is actively exploring cutting-edge cellulosic technology and alternative grain stocks that lower the carbon footprint and increase manufacturing efficiencies. With the implementation of Low Carbon Fuel Standard regulations, we are poised to meet the increasing demand as the US looks for new, cleaner fuel sources.
To provide administrative support to Board members and executives at the corporate office; to serve as the primary point of contact for building management issues and other office services; to perform reception duties, and to procure and maintain office supplies.
The following is a list of major duties and responsibilities for this position along with certain supportive duties. It is not all-inclusive. Other duties and responsibilities may be added as needed and in addition; and, management may modify this job description as needed.
Essential Duties and Responsibilities:
Provide executive support including making travel arrangements, processing expense reports, board packets and other ad hoc assignments from executives.
Perform reception/front desk duties between the hours of 8:00 a.m. to noon and from 1:00 p.m. to 4:00 p.m. This involves answering the phone, routing and screening calls, and greeting visitors.
Ensure that the office is stocked with appropriate levels of office and kitchen supplies utilizing the most cost effective means.
Distribute incoming mail, and process outgoing mail.
Provide administrative assistance for meetings, including: scheduling meetings, making copies, preparing and compiling reports and presentations, preparing agendas; and publishing minutes.
Serve as the primary point of contact for building management issues such as parking, safety, cleaning service, and other services as needed.
Coordinate services from a variety of vendors such as postage, office supplies, light equipment repairs, etc.
Monitor and manage social media accounts and aid in drafting and posting timely company and industry information.
Assist the HR department with administrative tasks such as data entry and preparing reports.
Maintain an organized and clean office supply/production room, kitchen and conference room.
Set up and maintain list of vendors for services such as postage, office supplies, hotels, catering, etc; Evaluate when needed for more cost effective options
Greet visitors, determine nature and purpose of visit, and direct or escort them to specific destinations.
Process various administrative projects given by other departments throughout the corporate office
Performs miscellaneous job-related duties as assigned
Education and Experience Requirements
Minimum of 2 years related work experience, preferably in a corporate office environment.
Proven ability to successfully juggle multiple priorities and demands while maintaining professionalism and staying organized
Proven ability to effectively communicate in-person and via phone or computer with all levels in the organization including Board members.
Excellent written and oral communication skills and excellent interpersonal relationship skills.
Intermediate skill level with Excel and Word, as well as basic PowerPoint skills.
Ability to work independently or as part of a team;
Demonstrated ability to work effectively with sensitive and confidential information.
Ability to operate office equipment, e.g. printer, copy machine, scanner, multiple phone lines, etc.
The physical requirements of this job are consistent with the typical office job. They include long periods of sitting while using a computer and phone.
Pacific Ethanol participates in E-Verify.
Criminal background check required.
Pacific Ethanol Inc