Job ID 00000153429 Date posted 10/11/2019 Location Arlington, Virginia Company The Boeing Company
At Boeing, we are all innovators on a mission to connect, protect, explore and inspire. From the seabed to outer space, you'll learn and grow, contributing to work that shapes the world. Find your future with us.
The Boeing Company is seeking a proactive, organized office administrator for its office in Arlington, Virginia. This Office Administrator position will provide support to Partnership & Group Operations (EP&GO) senior leaders. This office administrator will be instrumental in achieving business objectives through high quality administrative support.
Responsibilities for this role include:
Provides support for an executive team
Generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards
Facilitates required international travel immigration documents (passport/visa arrangements)
Creates, edits and maintains electronic and written communication
Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information
Tracks and maintains designated conference room schedules for availability and efficient use of resources
Orders, maintains and inventories office supplies
Handles business gifts and courtesies through appropriate company policy
Arranges catering for designated executive meetings
Prepares shipments and package invoices for UPS / FedEx / USPS
Escorts international visitors while in the building
Loads and catalogs business cards into Outlook
Coordinates yearly holiday gift card distribution
Maintains document filing
Employer will not sponsor applicants for employment visa status
High School Diploma
Experience in all Microsoft Office Suite applications (Word, Excel, PowerPoint, and Outlook)
Experience in managing executive schedules and calendars using Microsoft Outlook
Experience in coordinating and processing domestic and international travel arrangements, generating expense reports and reconciling credit card charges
Ability to handle sensitive information with the highest level of confidentiality
Ability to solve routine problems of limited scope and complexity by following established practices and procedures
Have a flexible, helpful attitude and be able to work effectively within a busy, fast paced environment
Ability to work across different cultures and time-zones
Bachelors degree or higher
Typical education and experience:
High school diploma or GED and typically three or more years' related experience or an equivalent combination of education and experience.
Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.
Drug Free Workplace:
Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.
All information provided will be checked and may be verified.
Please apply as soon as possible for this role as recruitment may commence before the end date.
Contingent Upon Program Award
No, this position is not contingent upon program award
Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.