Office Administrator

Boeing Arlington , TX 76004

Posted 1 week ago

Job ID 00000153429 Date posted 10/11/2019 Location Arlington, Virginia Company The Boeing Company

Job Description

At Boeing, we are all innovators on a mission to connect, protect, explore and inspire. From the seabed to outer space, you'll learn and grow, contributing to work that shapes the world. Find your future with us.

The Boeing Company is seeking a proactive, organized office administrator for its office in Arlington, Virginia. This Office Administrator position will provide support to Partnership & Group Operations (EP&GO) senior leaders. This office administrator will be instrumental in achieving business objectives through high quality administrative support.

Responsibilities for this role include:

  • Provides support for an executive team

  • Generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards

  • Facilitates required international travel immigration documents (passport/visa arrangements)

  • Creates, edits and maintains electronic and written communication

  • Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information

  • Tracks and maintains designated conference room schedules for availability and efficient use of resources

  • Orders, maintains and inventories office supplies

  • Handles business gifts and courtesies through appropriate company policy

  • Arranges catering for designated executive meetings

  • Prepares shipments and package invoices for UPS / FedEx / USPS

  • Escorts international visitors while in the building

  • Loads and catalogs business cards into Outlook

  • Coordinates yearly holiday gift card distribution

  • Maintains document filing

Employer will not sponsor applicants for employment visa status

Basic Qualifications

  • High School Diploma

  • Experience in all Microsoft Office Suite applications (Word, Excel, PowerPoint, and Outlook)

  • Experience in managing executive schedules and calendars using Microsoft Outlook

  • Experience in coordinating and processing domestic and international travel arrangements, generating expense reports and reconciling credit card charges

  • Ability to handle sensitive information with the highest level of confidentiality

Preferred Qualifications:

  • Ability to solve routine problems of limited scope and complexity by following established practices and procedures

  • Have a flexible, helpful attitude and be able to work effectively within a busy, fast paced environment

  • Ability to work across different cultures and time-zones

  • Bachelors degree or higher

Typical education and experience:

High school diploma or GED and typically three or more years' related experience or an equivalent combination of education and experience.


Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Additional Information:

All information provided will be checked and may be verified.

Please apply as soon as possible for this role as recruitment may commence before the end date.

Experience Level

Individual Contributor

Contingent Upon Program Award

No, this position is not contingent upon program award


Full time

Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Office Administrator

Rent The Runway

Posted 4 months ago

VIEW JOBS 6/27/2019 12:00:00 AM 2019-09-25T00:00 About Rent the Runway: Recently named #9 on CNBC's Disruptor 50 list for 2018, Rent the Runway is transforming the $1.7 trillion global fashion industry by introducing clothing rental as a utility for women. We have pioneered the closet in the cloud and believe that every person globally will soon have a subscription to fashion. Since our launch in late 2009, we have raised $210M from top-tier investors and built one of the most beloved brands on earth. We are proud to be both a profitable and high-growth business, with a loyal 8 million strong customer base who share the experience of renting as being empowering and smart. Our 1000+ employees have a revolutionary spirit that permeates our culture. We've built - proprietary technology, a one-of-a-kind reverse logistics operation, stores of the future, a viral brand, relationships with hundreds of fashion brands - and we are obsessed with continuing to game change our customer experience. We are also trying to revolutionize entrepreneurship itself - proving that diverse teams produce outsized impact. The Rent the Runway Foundation, which our two co-founders launched together in 2015, helps thousands of female entrepreneurs build and scale their own businesses with the mission of increasing the number of high growth women-led companies. Position Overview: In this position you will serve as critical support for the Operations team, acting as both the assistant to our General Manager who leads our operations function and as the point of contact for office related coordination for the operations team. As the Office Administrator, you will provide administrative support in all day to day needs, enabling our GM to be more efficient by keeping him/her organized, prepared and on time. As the Office Administrator, you will also support our warehouse team and be responsible for creating a well-organized and efficient office environment that represents the Rent the Runway brand and culture. You will help evolve and create office management procedures that ensure effectiveness, efficiency and compliance. The Office Administrator will look for ways to add value across teams through exceptional execution of projects and partnership in cultural initiatives. As part of both functions, you will have the opportunity to deal with a diverse group of important executives internally and externally, acting as a key representative of the RTR brand. You are the right fit for this position if you are incredibly organized, passionate about Rent the Runway, proactive and scrappy. To be successful in this role, you must be able to work well under pressure, thrive in a fast-paced environment, juggle lots of projects and deadlines at once, and have a proven track record of excellence in a similar work environment. Responsibilities: * Provide administrative support to the General Manager, managing all aspects of their calendar and schedule including conference calls, appointments, meetings, travel, transportation, etc. * Act as a liaison with key business partners, including high-level executives and business leaders, board members, high profile candidates, vendors, etc. * Understand business priorities and act accordingly, using best judgement as to which meetings and interviews need to prioritized, which meetings cannot be moved, etc. always approaching scheduling conflicts with a can-do approach * Support communication, organization and general business needs as necessary, creating and maintaining documents, folders, filing systems, databases, etc. * Support creation and distribution of presentations/materials for meetings as needed * Coordinate team offsite events as necessary * Partner across functions to ensure conference space is set up correctly, rooms are booked and office space reflect RTR Brand * Handle Operation business expenses, including reconciling corporate card accounts and creating/submitting expense reports Qualifications: * Bachelor's degree and 3 years of prior administrative experience in an operational function * Relevant work experience in a startup, ecommerce and/or technology-based company preferred, or company with similar pace and structure * Strong interpersonal skills & the ability to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy * Proven ability to thrive in a fast-paced environment and demonstrate ability to juggle multiple competing tasks, deadlines, personalities, long and short-term projects, etc. * Must be able to interact and communicate with individuals at all levels of the organization including senior executives, board members, etc. * Extreme attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines * Must be forward thinking and constantly one step ahead * Must be able to appropriately handle confidential information and use best judgment for sharing information * Proficiency in Greenhouse, Corporate Gmail and Google Docs preferred Rent The Runway Arlington TX

Office Administrator