Office Administrator

Overview

NV5 is a provider of engineering and consulting services to public and private sector clients, delivering solutions through six business verticals: Testing, Inspection & Consulting; Infrastructure; Utility Services; Environmental Health Sciences; Buildings & Program Management; and Geospatial Technology. With offices nationwide and abroad, NV5 helps clients plan, design, build, test, certify, and operate projects that improve the communities where we live and work.

As engineers, architects, construction/program managers, environmental professionals and beyond, we play a significant role in shaping our communities through the services we provide. We are looking for passionate, driven individuals to join our team focused on Delivering Solutions and Improving Lives.

NV5 Construction Quality Assurance in San Diego, CA is looking for an Office Administrator. The Office Administrator is an experienced person who supports the company's administrative, shared services, and accounts receivable billing functions, and who is responsible for related public works compliance reporting.

Responsibilities

• Enter accounts payable invoices in Vision weekly

• Support procurement of subcontractor agreements, obtain all company required documents prior to retaining outside services

• Receive, review and distribute daily inspection reports, verify rates to subcontractor agreement, verify prevailing wage to determination in Vision

• Respond to requests for certificates of insurance

• Assist hiring manager with new hires/terminations/on-boarding

• Assist shared services with outstanding accounts receivable on collection calls

• Assist with Dispatch, input new dispatch requests as appropriate, fax dispatch paperwork to Operating Engineers on PLA projects

• Enter all new projects into Vision with the required documentation

• Provide administrative support to the engineering and business development staff

• Assist in report and proposal production

• Assist PA with pulling backup support for invoices

• Lab data entry

• Shipping of overnight packages

• Filing of DIR forms (DAS140 & DAS142)

Qualifications

Education

• High school diploma, Associates Degree or equivalent experience

Required Skills and Experience

• Proficiency in Excel and Word required.

• Strong attention to detail and organization skills required

• Minimum of three years' experience as an office administrator or payroll specialist preferred; knowledge of state and federal employment and wage and hour laws preferred.

• Experience with architectural or engineering firm a plus.

• Knowledge and proficiency in Microsoft Office products.

• Experience with Deltek Vision systems preferred.

• Experience with Certified Payroll Reporting and Prevailing Wage regulations is a plus.

The pay range for this California position is $24.00- $30.00 per hour; however, base pay offered may be higher or lower depending on job-related knowledge, skills, and experience of the candidate. Restricted stock units may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered. This information is provided per California Senate Bill 1162. Base pay information is based on market location. Applicants should apply via the NV5 careers site.

NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities.

NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.