Office Administrator

Position Summary

Responsible for providing administrative support to the Plant Manager at our Guernsey Quarry and Guernsey, WY locations. Manage all daily, weekly, and monthly administrative functions, oversee general accounting, and conduct financial analysis.

Requirements

• Perform duties related to the following: computerized records maintenance, office management, accounts payable/receivable, cash reconciliations, truck scale, and rail sales/shipping documentation, general ledger, production, finished goods/parts/supplies inventories, purchasing, and preparation of government and other regulatory reports as required.

• This position is the face of Guernsey Quarry, and the position will need to provide customer service to customers, customer truck drivers, vendors, visitors, rail support, and other Company employees.

• Create and inspire an atmosphere of teamwork with administrative and management staff.

• Assist in coordinating various Human Resource functions including safety communications, performance and recognition records, personnel and training records, and payroll and timekeeping systems.

• Assist in the preparation of any reports and statistics reflecting earnings, profitability, budgeting, forecasting, and other financial and variance results analysis. Implement and maintain administrative procedures and internal controls by company policies and procedures.

• Assist with month-end close

• Enter receipts from Guernsey Quarry operations

• Clear the AP invoices on hold

• Prepare monthly GL reconciliations

• Assist with monthly forecast

• Help maintain SOX compliance

• Perform other duties as assigned

Minimum Education and Experience

• Bachelor's degree in business administration or related field experience preferred
• 5+ years' experience in office management (mining or manufacturing/industrial facility a plus)

Knowledge, Skills and Abilities

• Excellent oral and written communication skills

• Self-motivated; able to work independently.

• Highly proficient in MS programs (Word, Excel, PowerPoint and Outlook)

• Proficient accounting knowledge and skills

• Solid negotiation and analytical skills

• Excellent time management, planning, and organizational skills; capable of managing multiple tasks

• Able to communicate effectively with both internal employees and external vendors and customers