Office Administrator

Office Administrator LHH is currently partnering with technology innovation company in the Washington, DC area looking to bring on an Office Administrator. This role will be 5 days a week onsite and begin ASAP.

This is a permanent position that will range anywhere from $60,000-$75,000 based on experience. This is a critical role ensuring the efficient operation of our office and supporting both administrative, events and HR functions. You will be responsible for managing day-to-day office operations, coordinating HR activities, and providing operational support to various departments.

A typical day in this role may involve: Administrative and Office Support Responsibilities: Provide high-level administrative support to the executive team and office staff.

Coordinate and manage schedules, appointments, meetings, and conference calls to ensure smooth workflow. Efficiently manage incoming calls, emails, and inquiries, directing them to the appropriate personnel. Maintain office supplies inventory and oversee general office operations to ensure efficiency.

Oversee the management of security badges for employees and contractors. Troubleshoot basic technical issues related to office equipment, and liaise with IT support for more complex matters. Draft and proofread professional correspondence and reports.

Organize and maintain both physical and electronic records for easy retrieval. Ensure compliance with office policies and procedures, contributing to a well-functioning and organized work environment. Research and secure venues for corporate events and handle all event-related logistics.

Collaborate with internal and external event coordinators to manage contracts, payments, and final event details. Plan and coordinate internal team-building activities, lunches, and other employee events. Handle catering orders and oversee event requirements to ensure seamless execution.

Assist with the recruitment process by crafting job advertisements, reviewing resumes, and coordinating interviews. Facilitate the onboarding process for new hires, ensuring document collection and a smooth transition into the team. Maintain and update employee records to ensure compliance with legal and organizational requirements.

Support performance review processes, including the distribution of related documents (pay increases, title changes, bonuses). Assist with benefits administration, employment contracts, and updating employee handbooks. Maintain and organize HR-relevant files and documentation with a focus on confidentiality and legal compliance. Assist in payroll processing and ensure compliance with payroll regulations.

Support the development and implementation of HR policies, procedures, and training programs. Contribute to employee wellbeing initiatives and assist with organizing team-building activities. Desired Experience and Skills:

Bachelor’s degree in Business Administration, Human Resources, or a related field. Proven experience in office administration and HR support functions. Strong organizational and multitasking skills with a keen eye for detail.

Proficiency in Microsoft Office Suite; familiarity with HR software is a plus. Excellent communication skills, both written and verbal, with the ability to engage professionally at all levels. Ability to manage sensitive information with discretion and maintain confidentiality.

Comfortable working in a dynamic environment and adapting to changing priorities. Experience with payroll processing and benefits administration is a plus. Qualifications: Self-motivated, proactive, and able to work independently with minimal supervision.

Reliable, diligent, and detail-oriented, with a strong work ethic. Excellent time management skills and the ability to prioritize tasks effectively. Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan.

Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.